数据管理引导商业成功的六个原因

6 Reasons: Why Data Management Leads To Business Success
数据管理引导商业成功的六个原因

by: hirinfotech
作者：hirinfotech

Information management has become more important than ever not only because of its value but also because of the legalities behind maintaining it. Creating and maintaining records of data, updating information and ensuring data security while enabling easy accessibility are some of the essentials of records management.
信息管理比以前任何时候都更重要，不仅因为她的价值还有就是后续维护她的商业逻辑。创建并维护数据记录、更新并确保数据安全、以及很容易访问等特点是很多数据记录管理的重点。

Data management is required for the successful functioning of a business. In fact, data management is vital for ensuring that organizational information is accurate, timely, complete, cost-effective and accessible. High fidelity data entry and processing is the primary foundation of successful data management. Failure in ensuring this can often lead to costly consequences for business in terms of service, ethics, and profitability.
数据管理是商业成功所必须的。实际上，数据管理在确保企业信息的准确、及时、完整、成本效益和可访问性上是至关重要的。高保真度的数据输入和处理是数据管理成功的基础，失败的数据管理往往在服务、道德和盈利上给企业带来高昂的代价。

As a responsible business, it must be your goal to ensure that your data is secure and you have an effective data management system in place.
作为一家负责人的企业，她的目标必须是确保数据的安全和有一套有效率的数据管理系统。

6 Reasons: Why Data Management Leads To Business Success
数据管理引导商业成功的六个原因。

Immediate Availability of Information:
信息立即可用。

The primary reason for managing data is the availability of information related to the business function, on-demand as per requirements. Data management is essential for a wide variety of important processes such as auditing, documentation, litigation, and strategic planning, amongst other things. The fast-paced business environment makes this necessary. For instance, for a medical practice, patient data record management is an important task to provide better and expedited patient care and improve services.
管理数据的主要原因是按要求提供与业务功能、按需相关的信息。数据管理对于各种重要过程（如审计、文档、诉讼和战略规划等）至关重要。快速的业务环境使这是必要的。例如，对于医疗实践，患者数据记录管理是提供更好和快速的患者护理和改善服务的重要任务。

Compliance:
合规

It has now been mandated by law that companies should hold all their documents like financial papers, contracts, and other legal documents, for a certain period. When the accounting scandals of the late 20th century and early 21st century broke out, the first thing that the authorities noticed was that the documents were not in order. To make matters worse, the companies even destroyed these documents to evade prosecution. So parliaments passed acts that made it compulsory for companies to not only maintain records of these documents but also subject them to audits from time to time so that there is no chance of tampering. Additionally, if the business is involved in any litigation, files containing data have to be maintained for decades till a judgment is finally reached in court, and even subsequent to that.
法律规定公司必须在一段时间内保存所有文件，如财务文件、合同和其他法律文件。在20世纪末和21世纪初的会计丑闻爆发时，当局首先注意到的是文件不井然有序。更糟糕的是，这些公司甚至销毁了这些文件，以逃避起诉。因此，议会通过了一些法案，规定公司不仅必须保存这些文件的记录，而且还要不时对这些文件进行审计，这样就没有可能篡改这些文件。此外，如果业务涉及任何诉讼，包含数据的文件必须保存几十年，直到最终在法庭上作出判决，甚至在此之后。

Protection of Business Interests:
商业利益保护

Another reason for attaching importance to data management is the self- interest of the company. Modern day organizations thrive on information. They use it to make significant decisions and draw conclusions that have far-reaching implications. As the existence of companies can stretch on for decades and even for more than a century, one can never predict when a long forgotten, two-decade-old file would regain importance and would require retrieval. The next generation of employees who take over the company might one day need all the knowledge accumulated by their predecessors. Thus, managing documents carefully is essential for the functional and operational well-being of the company as well as for its long –term goals and development.
重视数据管理的另一个原因是公司的自身利益。现代组织在信息上茁壮成长。他们利用它作出重大决定，并得出影响深远的结论。由于公司的存在可以持续几十年甚至超过一个世纪，人们永远都无法预测一个长期被遗忘的、2-10年的文件将重新获得重要性，并且需要检索。下一代员工可能有一天需要他们的前任积累的所有知识。因此，管理文档对公司的功能和运营福利以及其长期目标和发展至关重要。

Keeping Up With Changing Times And Technological Advancements:
跟上时代的变化和技术的进步

Companies are constantly upgrading their technology. A Word document that works perfectly fine today might stop working when the technology gets upgraded five years down the line to another platform. Hence, you need specialists to maintain the data and make sure that all the information is transferred seamlessly from one platform to another. After all, the company still has to work with that information; the employees might need it for their daily duties and your finance department would need the numbers to prepare benefits calculations and balance sheets.
公司不断地更新他们的技术。当这项技术在五年后升级到另一个平台时，今天工作得非常好的Word文档可能会停止工作。因此，您需要专家来维护数据，并确保所有信息从一个平台无缝地传输到另一个平台。毕竟，公司仍然需要处理这些信息；员工在日常工作中可能需要这些信息，而你的财务部门需要这些数字来编制福利计算和资产负债表。

Information is always valuable:
信息总是有价值的

Technology companies have bulk volumes of data that they have accumulated over the years and which they have to maintain for a long time. Information concerning an application’s design, construction, modification, marketing, usage, strengths and weaknesses, patents and technologies built on it, could prove to be extremely valuable at any point of time. Old designs which were casually discarded might suddenly acquire business potential and value in the future. Some design information may need to be transferred to a different format. If an idea has been patented, then the designs and diagrams have to be archived and stored for posterity. Researchers in the future might want to take a look at the preliminary designs of an application that was built four or five decades ago. Hence, this data has to be documented properly and made secure.
技术公司拥有大量的数据，这些数据是他们多年来积累的，它们必须长期维护这些数据。关于应用程序的设计、建造、修改、营销、使用、优势和弱点、专利和技术的信息在任何时候都可能证明是极其宝贵的。那些被随意抛弃的旧设计可能会突然获得未来的商业潜力和价值。有些设计信息可能需要转换成不同的格式。如果一个想法已经申请了专利，那么设计和图表就必须被存档，并为子孙后代保存。未来的研究人员可能会想看看四五十年前建立的应用程序的初步设计。因此，必须适当地记录这些数据并使其安全。

Enhances Efficiency by Saving Costs and Time:
通过节省成本和时间提高效率

Inadequate and improper data management can lead to a considerable loss of efficiency. Time spent looking for lost or misplaced documents and files can negatively impact productivity.
数据管理不足和不当可能导致相当大的效率损失。花在寻找丢失或丢失的文档和文件上的时间会对生产率产生负面影响。

Data management has assumed significant importance for every aspect of a business and organizations across industry verticals. Every function from finance to compliance to technology to marketing needs effective data management for better operation. Therefore, companies all over the world appoint outsourcing experts to digitize and maintain their records in an efficient manner.
数据管理对于跨行业的企业和组织的每个方面都具有重要意义。从财务到技术，再到营销，每一项职能都需要有效的数据管理，以便更好地运作。因此，世界各地的公司都任命外包专家来高效地数字化和维护他们的记录。

参考文献
1.原文：6 Reasons: Why Data Management Leads To Business Success
2.优质的国外程序员网站