English 杂文6

It’s interesting that technology often works as a servant for us, yet frequently we become a servant to it. E-mail is a useful tool but many feel controlled by this new vehicle. The average businessperson is getting about 80-e-mails per day and many feel that about 80% of the messages in their “In Box” are of little or no value. 　　So, I have four suggestions to help you to become better at “Easing E-mail”. 　　1.Get off the lists. The best way to deal with a problem is to never have it. If you are receiving a lot of unwanted e-mails, ask to be removed from the various lists. This would include your inclusion in unwanted “cc” lists. 　　2.“Unlisted address”. Just like getting an “unlisted” telephone number that you share only with those whom you want to give direct access, you might want to get a separate e-mail address only for the important communications you wish to receive. 　　3.Check it once or twice per day. Many I speak with are becoming chained to their email server, monitoring incoming email on a continuous basis. Maybe this is because e-mail creates its own sense of urgency, but most of the communications are not all that urgent. I respond to them a couple of times per day. 　　4.Deal with it. As you open each e-mail do one of the following: 　　a.If it requires a quick response, respond to it and delete it. 　　b.If itrequires a response but is not the best use of your time, try to find someone else to do it. 　　c.If it is going to take any serious amount of time to respond, schedule it for action in your Day Planner and then download the message, save it, or print it out for future action. 　　I personally receive approximately 250 e-mails per day and by practicing the suggestions above, I can handle that volume in about an hour, taking advantage of this fantastic tool but not being controlled by it to the distraction of more important tasks in my day.

1. The passage is about __. A. how to check e-mails 　　　　　　B. how to collect e-mails 　　　　　　C. how to deal with your daily e-mails 　　　　　　D. how to deal with 80% valueless e-mails

2. If you get unwanted e-mails, the best you can do is to__. A. make a list of them 　　　　　　B. put them into “cc” lists 　　　　　　C. send them to a special address 　　　　　　D. delete them from different lists

3. For the important communications, the writer suggests that you__. A. have a direct access for them 　　　　　　B. have several e-mail servers for them 　　　　　　C. get an unlisted phone number for them 　　　　　　D. get a special e-mail address for them

4. To avoid being chained by the coming e-mails, what you can do is to __. A. respond urgent ones only 　　　　　　B. reply all of them at the same time 　　　　　　C. handle them a couple of times daily 　　　　　　D. keep replying e-mails all day long

5. To deal with an e-mail you get, you can do the following EXCEPT__. A. downloading every e-mail before you reply 　　　　　　B. responding right away if it’s urgent 　　　　　　C. scheduling it for later reply if it takes much time 　　　　　　D. asking someone else to reply it if it’s not at your convenience