Unit 1——Exercise

TO：Mr. Wood，Department Manager

FROM：John Smith

DATE：October 10th，2023

SUBJECT：Purchase a coffee maker for the department

Dear Mr. Wood,

I would like to bring to your attention the recent team discussion regarding the purchase of a coffee maker for our department. After conducting thorough research and considering the benefits it could bring to our team, I would like to recommend the purchase of a coffee maker for our department.

During the team meeting, we discussed several key points in favor of this purchase. Firstly, having a coffee maker in our department would improve overall productivity and morale. Studies have shown that coffee consumption can increase alertness and focus, leading to enhanced work performance. Moreover, providing employees with easy access to freshly brewed coffee within the workplace promotes a positive and social atmosphere, fostering better teamwork and collaboration.

In terms of cost-effectiveness, investing in a coffee maker would prove beneficial in the long run. Currently, many team members rely on external coffee vendors, which can be expensive and time-consuming. By having an in-house coffee maker, we can significantly reduce these costs and enhance convenience for our team members. Additionally, it would save valuable time that is currently spent on coffee runs, allowing employees to allocate more time towards their core responsibilities.

After researching various options, I have identified a suitable coffee maker that meets our department's requirements. The [Brand/Model] coffee maker has received excellent reviews for its durability, versatility, and user-friendly features. Furthermore, it offers customizable settings that cater to individual preferences for different types of coffee, ensuring maximum satisfaction for all team members.

Considering the aforementioned benefits and after careful evaluation, I believe that purchasing a coffee maker for our department is a worthwhile investment. I kindly request your approval to proceed with the purchase of the [Brand/Model] coffee maker, which is estimated to cost [Cost]. This expense will be well justified by the positive impact it will have on our team's productivity, collaboration, and overall satisfaction.

Thank you for considering my recommendation. I am confident that providing our department with a coffee maker will yield significant benefits. Should you require any further information or clarification, please do not hesitate to reach out to me. I look forward to your response.

Sincerely,

John Smith