使用Outlook Online中的内置扫描功能清除不需要的电子邮件

Outlook has useful tools built into the email client, such as Clutter, Conversation Clean Up, and Focused Inbox, to help keep your inbox tidy. Outlook Online includes a feature called Sweep, a tool used for deleting or moving emails using simple rules. Here’s how it works.

Outlook具有内置于电子邮件客户端中的有用工具，例如Clutter ， Conversation Clean Up和Focused Inbox，可帮助保持收件箱整洁。 Outlook Online包含一项称为“扫描”的功能，该工具用于使用简单规则删除或移动电子邮件。 运作方式如下。

Sweep is a tool that lets you set rules on where emails from specific senders should be sent to. The Sweep rules run once every 24 hours, and you can create rules in any folder you like, not just the inbox.

扫描是一种工具，可让您设置特定发件人的电子邮件应发送到的位置的规则。 扫描规则每24小时运行一次，您可以在自己喜欢的任何文件夹中创建规则，而不仅仅是收件箱。

The Sweep tool is available on the toolbar at the top of Outlook Online. It will appear when you select any email from the folder you’re in (except messages from yourself and Microsoft telling you that Clutter has moved some messages).

扫描工具位于Outlook Online顶部的工具栏上。 当您从自己所在的文件夹中选择任何电子邮件时，该消息就会出现(来自您自己的消息和Microsoft告诉您Clutter移动了一些消息的消息除外)。

Sweep is a moving tool, which means you have options for which emails to move and an option to choose the folder the emails will be moved to.

扫描是一种移动工具，这意味着您可以选择要移动的电子邮件的选项和选择要将电子邮件移动到的文件夹的选项。

By default, Sweep will move all emails from the selected sender to the Deleted Items folder, so although Sweep is a moving tool, it can also be used to delete email.

默认情况下，“扫描”会将所有电子邮件从选定的发件人移至“已删除邮件”文件夹，因此，尽管“扫描”是一种移动工具，但它也可用于删除电子邮件。

You can change “Move To” from Deleted Items to any folder you like, including the Inbox. This means that Sweep is not just for clearing out your Inbox.

您可以将“移至”从“已删除邮件”更改为所需的任何文件夹，包括“收件箱”。 这意味着Sweep不仅用于清除收件箱。

If you’ve decided to start categorizing your emails, for example, you could use Sweep to quickly move all emails from a particular sender in your Archive folder to a processing folder and apply a category to them all at once. That would be much quicker than manually finding the emails.

例如，如果您决定开始对电子邮件进行分类 ，则可以使用Sweep将所有电子邮件从“存档”文件夹中的特定发件人快速移动到处理文件夹，然后一次将类别应用于所有电子邮件。 这比手动查找电子邮件要快得多。

The second option—“Move all message from the folder and any future messages”—will also move all emails from the selected sender, but it will also move all future messages from that sender as well.

第二个选项“移动文件夹中的所有消息和以后的消息”将移动来自选定发件人的所有电子邮件，但也会移动来自该发件人的所有将来的邮件。

As with the first option, the second option has more power to it than might meet the eye. This option will work in any folder, so you could use it to automate your filing system. Let’s say you’re the kind of person who has a file system for their email. Every time you’ve dealt with an email, you have had to manually move it to the right folder. But with Sweep, you can automate that.

与第一个选项一样，第二个选项所具有的功能比眼睛所能看到的还要强大。 此选项可在任何文件夹中使用，因此您可以使用它来自动执行归档系统。 假设您是那种拥有电子邮件文件系统的人。 每次处理电子邮件时，都必须手动将其移至正确的文件夹。 但是，借助Sweep，您可以实现自动化。

Set up a Sweep rule in your Archive folder to move every email from a particular sender to the correct folder. Then, when you’ve dealt with an email in your inbox, move to the Archive and let the Sweep rule send it from there to the correct folder.

在“存档”文件夹中设置“扫描”规则，以将每封电子邮件从特定发件人移至正确的文件夹。 然后，当您在收件箱中处理了一封电子邮件后，移至“存档”，然后让“扫描”规则将其从此处发送到正确的文件夹。

The third option—“Always keep the latest message and move the rest from the folder”—is a dynamic version of the Conversation Clean Up tool in the Outlook client. That tool runs manually when you tell it to, and it’s a great tool that we recommend using, but the Sweep version will run automatically.

第三个选项“始终保留最新消息并将其余消息从文件夹中移出”是Outlook客户端中“ 会话清理”工具的动态版本。 当您告知该工具时，它会手动运行，这是我们建议使用的出色工具，但是Sweep版本将自动运行。

For messages from people, this option might not be applicable because people can email you about different things. But it is perfect for reminder emails from things like a timesheet system or regular alert messages.

对于来自他人的消息，此选项可能不适用，因为人们可以通过电子邮件向您发送有关其他事情的信息。 但是它非常适合来自时间表系统或常规警报消息之类的提醒电子邮件。

The final option—“Always move messages older than 10 days from the folder”—is great for anyone who gets swamped with email that collects in their Inbox like silt in a river bed.

最后一个选项“始终从文件夹中移出超过10天的邮件”，对于那些被收成收件箱中的电子邮件如河床淤泥一样淹没的人来说，它非常有用。

There are plenty of emails that, if you don’t deal with them within a week or so, won’t get dealt with at all. Therefore, why not move them out of your Inbox automatically?

如果您在一周左右的时间内不处理电子邮件，那么很多电子邮件将根本无法处理。 因此，为什么不将它们自动移出收件箱呢？

If that doesn’t sit right with you, this option is still useful for dealing with emails that contain information that is time-limited. Do you get emails about local events in the upcoming week? This option is perfect for clearing those out. If you get a chance to read them, then great, you can deal with them yourself. If you don’t, let Sweep deal with them for you.

如果那不适合您，此选项对于处理包含时间限制信息的电子邮件仍然有用。 您会在下周收到有关本地活动的电子邮件吗？ 此选项非常适合清除这些内容。 如果您有机会阅读它们，那就太好了，您可以自己处理它们。 如果您不这样做，请让Sweep为您处理。

They don’t have to be deleted as you can send them to any folder you want, so voucher deals might get deleted, but emails from the local Astronomical Society about things happening in the skies this week may get archived.

不必删除它们，因为您可以将它们发送到所需的任何文件夹，因此优惠券交易可能会被删除，但是本地天文学会关于本周天空发生的事情的电子邮件可能会被存档。

To see all of your Sweep rules and delete them if you want, click on Settings > View All Outlook Settings.

要查看所有扫描规则并将其删除(如果需要)，请单击“设置”>“查看所有Outlook设置”。

Open Email > Sweep.

打开电子邮件>扫描。

You’ll be able to see all of the Sweep rules you’ve created and delete them.

您将能够看到所有已创建的Sweep规则并删除它们。

Overall, Sweep is a surprisingly powerful moving tool. You can use it to keep your inbox clear, or as a simple workflow tool to route your mail from folder to folder. We think it’s a great addition to Outlook’s arsenal that helps you stay in control of your email.

总体而言，Sweep是一种出奇的强大移动工具。 您可以使用它来保持收件箱的清晰，也可以使用它作为简单的工作流工具来将邮件从一个文件夹路由到另一个文件夹。 我们认为，这是对Outlook武库的重要补充，可帮助您控制电子邮件。

翻译自: https://www.howtogeek.com/662263/use-the-built-in-sweep-feature-in-outlook-online-to-clear-unwanted-emails/