CO_ITEM归档

1. 配置归档行项目的有效期限

Prepare Archiving of Controlling Line Items

In this IMG activity you make the settings for the archiving of CO line items. You can archive in Cost Element Accounting in the Controlling application

To archive CO line items, you need to specify the residence times.

The write program archives CO line items of all object types, for which you enter residence times. You can also exempt individual object types explicitly from the archiving.

Each CO line item is only archived when the appropriate number of residence periods have elapsed since its posting period. Special periods do not count. Documents posted in special periods are assigned to the final period of the fiscal year.

Example

You entered six residence periods for cost objects. Archiving takes place in April 1998. In a fiscal year with 12 months as posting periods, the last posting period in which a document can be archived is September 1997.

The elapsed periods are October through December 1997, and January through March 1998. Documents from October 1997 are therefore no longer archived.

Activities

Maintain the residence times for the write program:

1. Choose "New entries" or change the existing entries.

2. Create at least one entry for each object to be archived. All further entries are optional and restrict selection correspondingly.

• If you want to differentiate orders (except sales orders) by order type, enter the order type as the sub-object type.

• If you want to differentiate by objects of a specified controlling area, enter the specified controlling area in the "COarea" column.

• If you want to differentiate by plan and actual line items, enter the appropriate abbreviation in the "ValTyp.Category" column.

3. You can exclude individual rows from the archiving process, by selecting the "Do not archive" column.

4. Enter the number of residence periods for each row.

5. If you only want to archive complete fiscal years, select the "Complete year" column.

6. Save your entries.

2. 关于归档对象CO_ITEM

Archiving CO line items (archiving object CO_ITEM) 

Description

The archiving object CO_ITEM covers tables COEP, COBK, EBII, COEJ, COEPBR, COEJR, COEPL, COEJL and COEPB. These tables, especially tables COEP and COBK, can become very large.

Previously, you could only archive and delete these line items by archiving the objects to which these line items belonged. (The exception to this were the cost centers. This could also be archived using the archiving objects CO_CCTR_EP and CO_ALLO_ST, which deleted the line items without deleting the objects.) This can cause problems particularly if you have long-running orders (including production orders and sales orders) or projects. To reduce the data volume in tables COEP and COBK, you would have had to delete the entire orders or projects.

Archiving object CO_ITEM lets you archive CO line items without archiving and deleting the corresponding objects and summary records. This can be for more than one object type at a time. This is supported for the following object types:

• Reconciliation objects

• Business processes

• Profitability segments (account-based CO-PA)

• Cost objects

• Real estate objects

• Cost centers

• Networks

• Orders

• Projects

• Sales orders

The archive files created can be displays using the standard line item reports in Controlling.

Customizing

Define residence times and block sizes

Further notes

For additional information, see the online documentation on the archiving object CO_ITEM in the section "Archiving and Deleting Application Data".