OutlookAttachView v2.73
Copyright (c) 2009 - 2014 Nir Sofer
Web site: http://www.nirsoft.net
Related Utilities
=================
* NK2Edit - Edit, merge and fix the AutoComplete files (.NK2) of
Microsoft Outlook.
Description
===========
OutlookAttachView scans all messages stored in your Outlook, and displays
the list of all attached files that it finds. You can easily select one
or more attachments and save all of them into the desired folder, as well
as you can delete unwanted large attachments that take too much disk
space in your mailbox. You can also save the list of attachments into
xml/html/text/csv file.
System Requirements
===================
* Windows 2000/XP/Vista/7/8/2003/2008.
* Microsoft Outlook 2003, Microsoft Outlook 2007, Microsoft Outlook
2010, or Microsoft Outlook 2013. For the 64-bit version of Outlook
2010/2013, you should use the x64 version of OutlookAttachView. Be
aware that OutlookAttachView doesn't work with Outlook Express.
Versions History
================
* Version 2.73
o OutlookAttachView now also scans the root folder of the .pst file.
* Version 2.72
o Added %from_email% and %to_email% variables to the attachment
filename format.
* Version 2.71
o Added %localmsgtime% and %localmsgdate% variables to the
attachment filename format.
o Fixed a crash problem occurred on some systems after version 2.70
update.
* Version 2.70
o Fixed to display date/time values according to daylight saving
time settings.
* Version 2.69
o Fixed bug: OutlookAttachView crashed on some systems.
* Version 2.68
o Added secondary sorting support: You can now get a secondary
sorting, by holding down the shift key while clicking the column
header. Be aware that you only have to hold down the shift key when
clicking the second/third/fourth column. To sort the first column you
should not hold down the Shift key.
* Version 2.67
o Fixed bug: when turning on the 'Image Preview' option,
OutlookAttachView displayed empty image or incorrect image.
* Version 2.66
o Added more accelerator keys (in the menus).
* Version 2.65
o Added 'Image Preview' option (Under the View menu). If you turn
on this option, a preview of selected gif/png/jpg file will be
displayed in the lower pane. Be aware that this feature is quite
slow...
* Version 2.63
o The number of attachments is now displayed in the status bar
while scanning the mailbox of Outlook.
* Version 2.62
o Added 'Recent Config Files' menu, which allows you to easily open
the last 10 configuration files that you used.
* Version 2.61
o Added GB and Automatic to the 'File Size Unit' option.
* Version 2.60
o Added option to save and load the entire configuration of
OutlookAttachView ('Save Configuration' and 'Load Configuration'
under the File menu).
* Version 2.56
o OutlookAttachView now remembers the last size and position of the
'Copy Selected Files To...' window.
* Version 2.55
o You can now specify wildcards (For example: nir*.doc, abc???.txt)
in the include/exclude filename option.
* Version 2.51
o Added option to choose the file size display unit: Bytes, KB, or
MB.
* Version 2.50
o OutlookAttachView now remembers that last 20 strings you typed in
the Extensions List, Excluded Extensions List, Subject contains
string..., From string, and To string, and you can easily select a
string again from a Combo-Box.
* Version 2.47
o Added option to choose another font (font name and size) to
display the attachments list. (Options -> Select Another Font)
* Version 2.46
o Fixed the flickering occurred while scrolling the attachments
list.
* Version 2.45
o You can now resize the scan options dialog-box. Also, the last
size and position of this dialog-box is saved to the config file.
* Version 2.43
o Added %attach_id% variable to the attachment filename format.
* Version 2.42
o Added option to change the maximum number of characters in every
variable of formatted filename. (The default is 64 characters)
* Version 2.41
o Added option to filter by the message direction (incoming or
outgoing) in the Scan Options window.
* Version 2.40
o Added %message_direction% and %message_entryid% variables to the
attachment filename format.
* Version 2.38
o The 'Show Inline Attachments' option is now turned on by default
(In previous versions it was turned off). The reason for this
changed: I found out that many users think that there is a bug in
OutlookAttachView because they can't find some of the attachments,
without understanding that they have to turn on the 'Show Inline
Attachments' option.
* Version 2.37
o Fixed issue: The properties and the options windows opened in the
wrong monitor, on multi-monitors system.
* Version 2.36
o Added 'Auto Size Columns+Headers' option, which allows you to
automatically resize the columns according to the row values and
column headers.
* Version 2.35
o Added 'Message EntryID' column, which displays the ID string of
the Outlook message.
* Version 2.32
o Added %domain% variable to the attachment filename format.
* Version 2.31
o Added /SaveDirect command line option, for using with the other
save command-line options (/scomma, /stab, /sxml, and so on...)
When you use the SaveDirect mode, the attachments list is saved
directly to the disk, without loading them into the memory first.
This means that you can save a list with large amount of attachment
lines into your disk without any memory problem, as long as you have
enough disk space to store the saved file. The drawback of this mode:
You cannot sort the attachments according to the column you choose
with /sort command-line option.
* Version 2.30
o Added 'Domain' column, which displays the domain of the from/to
email address.
* Version 2.25
o Added 'Message Direction' column (Incoming or Outgoing).
* Version 2.20
o Added 'From Email' and 'To Email' columns, which displays the
From/To email addresses. (The existing To/From columns shows the
'Display Name')
* Version 2.15
o Added 'Put Icon On Tray' option.
* Version 2.11
o When trying to connect to Outlook 2010 with the wrong build of
OutlookAttachView (OutlookAttachView 32-bit with Outlook x64 or
OutlookAttachView x64 with Outlook 32-bit), OutlookAttachView now
displays informative error message about the problem.
* Version 2.10
o Changed the user interface of the Main Scan Options window, to
make it useable for lower screen resolutions and to give more space
to the folders/subjects/from/to include/exclude lists.
* Version 2.05
o Added 'Skip Exchange public folders' option.
* Version 2.00
o Added command-line options to change any configuration value.
* Version 1.95
o Added /extractall command-line option, which allows you to
extract all Outlook attachments from command-line, according to your
saved settings.
* Version 1.90
o Added option to scan only emails in the last xx days (alternative
to the date/time range).
* Version 1.85
o Added option to scan only emails with the specified 'From' and
'To' strings.
* Version 1.82
o When adding a folder to scan (with the Add button), the folder
path in now delimited with quotes, to ensure that it'll be scanned
properly if the folder name contains a comma character.
* Version 1.81
o Fixed a crash problem when trying to save outlook attachment.
* Version 1.80
o Added 'Add' buttons, which allows you to easily add folders to
scan or skip by choosing them from the list of Outlook folders.
* Version 1.75
o Added the ability to choose the desired Outlook profile inside
the 'Mailbox Scan Options' window.
* Version 1.72
o You can now specify a folder with all its subfolders (to include
or to skip) by adding * character to the folder string, for example:
Personal Folders\Inbox*
* Version 1.71
o Fixed OutlookAttachView to be able to scan the public folders of
Exchange server.
* Version 1.70
o Added option to specify a custom date/time format for the
filename in the 'Copy Selected Files To...' option, for example:
%msgdate:yyyyMMdd% , %msgtime:HHmmss%
* Version 1.67
o OutlookAttachView now displays (in the status bar) the current
copied filename while copying the attachments. It also allows you to
stop the copying process by clicking the stop menu.
* Version 1.66
o In the 'Copy Selected Files To...' window, you can now specify a
subfolder in the attach filename format. For example, if the filename
format is %folder_name%\%subject%_%attach_name%.%extension% - All
attachments from the inbox will be saved under the Inbox subfolder,
All attachments from Sent Items will be saved under the Sent Items
subfolder, and so on...
o You can also choose the 'Create subfolders automatically' option
if you want that OutlookAttachView will automatically create the
subfolders for you.
* Version 1.65
o Added time fields for the scanning date range.
o The date range is now saved in the .cfg file.
* Version 1.63
o Added 2 actions to 'Double-Click Action': 'Open Selected
Attachment With' and 'Copy Selected Attachment To'
* Version 1.62
o Fixed bug: OutlookAttachView crashed when trying to extract a
special type of attachment.
* Version 1.61
o Added 'Mark Inline Attachments' option. When it's turned on,
inline attachments are marked with blue background color.
* Version 1.60
o Added /start command-line option, which instructs
OutlookAttachView to start the mailbox scan immediately with the
loaded configuraion, without displaying the Scan Options dialog-box.
o Decreased the memory consumption when the list of found
attachments is very large.
* Version 1.57
o Added new option to specify the list of folders that you wish to
skip (comma-delimited list).
* Version 1.56
o Added 'Mark Odd/Even Rows' option, under the View menu. When it's
turned on, the odd and even rows are displayed in different color, to
make it easier to read a single line.
* Version 1.55
o Added new option to specify the list of folders that you wish to
scan (comma-delimited list), instead of scanning the entire mailbox.
* Version 1.51
o Added 'Open Selected Attachment With...' option, which allows you
to quickly view the content of the attachment with another
application, instead of the default one.
* Version 1.50
o Added 'Open Selected Attachment' option (F7), which allows you to
quickly view the content of the attachment, without the need to
extract the file and then open it from Explorer. Be aware that when
you use this option, OutlookAttachView extracts the attachment into a
temporary folder, and then opens it with the default application,
according to the file extension. When you close OutlookAttachView,
all temporary attachment files are automatically deleted.
o Added to option to choose what to do when you double-click on a
single attachment: Open Properties Window, Open Outlook Message, or
Open Attachment File.
* Version 1.47
o The status bar now displays the total size of selected
attachments in KB/MB.
* Version 1.46
o You can now send the attachments list to stdout by specifying an
empty filename ("") in the command-line. (For example:
OutlookAttachView.exe /stab "" > c:\temp\att.txt)
* Version 1.45
o Add new filter: Scan only emails that their subject contains the
specified string.
* Version 1.41
o Added option to exclude one or more file extensions from the
attachments list (in comma-delimited list).
* Version 1.40
o Added Extension column, so now you can easily sort the list by
the file extension of the attachments.
o Added option to filter the attachments list by file extension -
you can now specify the list of file extensions (in comma-delimited
list) that you want to find. All attachments with file extensions
that are not in the list won't be displayed.
* Version 1.37
o Added /cfg command-line option for loading the configuration from
another .cfg file.
* Version 1.36
o Added %message_size% and %folder_path% (full folder path)
variables to the attachment filename format.
* Version 1.35
o Added an option to control the filename format for extracting the
attachments. (In the 'Copy Selected Files To...' window)
You can include the following fields in the created filename:
Subject, From, To, Attachment Name, Folder Name, Message Date, and
Message Time.
o Added 'Set the modified time of the file to the time of the
message' option. When it's turned on, the extracted attachment file
will get the same modified time of the message that contains the
attachment.
* Version 1.30
o Added 'Email Software' column, which displays the email software
that was used to send the message. The value is taken from x-mailer
header line. This column is only relevant for received messages
(Inbox).
o Added 'Computer Address' column, which displays the computer name
or IP addresses that sent the message. This column is only relevant
for received messages (Inbox).
* Version 1.25
o Added a new option to 'Mailbox Scan Options', which allows you to
scan another profile of Outlook, instead of the default one.
o Added 'Add Header Line To CSV/Tab-Delimited File' option. When
this option is turned on, the column names are added as the first
line when you export to csv or tab-delimited file.
* Version 1.21
o Added support for embedded message attachments (attachments of
another message). These attachments are saved as .msg files.
* Version 1.20
o Added option to filter by attachment size.
o Fixed issue: removed the wrong encoding from the xml string,
which caused problems to some xml viewers.
* Version 1.15
o Added 'MailBox Scan Options' window, which allows you to choose
the dates range to scan.
o Fixed bug: The 'Created On' column displayed wrong dates in some
Outlook configurations.
* Version 1.13
o Added 'Copy Selected Attachments To...' into the right-click
context menu. Also, changed the 'Save Selected Items' to 'Export
Attachments Information', to avoid the confusion between saving the
attachment files and exporting the attachments details.
o Added separated x64 version - for using only with x64 version of
Outlook 2010.
* Version 1.12
o Fixed a crash problem when using this utility with IMAP accounts.
* Version 1.11
o Added sorting command-line options.
* Version 1.10
o Added 'Open Message In Outlook' option.
* Version 1.06
o Added 'Clean Selected Attachments' option - clean the content of
attachment, but without removing the attachment entry.
* Version 1.05
o Fixed bug: OutlookAttachView failed to scan sub-folders under
main Outlook folders.
o Added 'Folder Path' column.
* Version 1.00 - First release.
Using OutlookAttachView
=======================
OutlookAttachView doesn't require any installation process or additional
dll files. In order to start using it, simply run the executable file -
OutlookAttachView.exe
If you have only one profile in your Outlook, and this profile doesn't
require any password, you can run OutlookAttachView even without starting
Outlook, and it'll automatically scan the mailbox of your current Outlook
profile. Otherwise, it's recommended to open Outlook in the right profile
before starting OutlookAttachView.
After running OutlookAttachView, the 'MailBox Scan Options' window will
be displayed. This window allows to choose to scan your mailbox only in
specific dates range. After choosing 'Ok' in the options window,
OutlookAttachView starts to scan your Outlook messages and display the
found attachments in the main window of OutlookAttachView. If you want to
stop the scan process, simply choose the 'Stop' menu.
After the scanning process is finished, you can select one or more of
your attached files, and copy them into the desired folder, by using the
'Copy Selected Files To' option. If have large attachments that you want
to delete, you can use the 'Delete Selected Attachments' option. Be aware
that when you use the delete option, only the attachment file is deleted.
The message itself remains on your mailbox.
You can also use the 'Clean Selected Attachments' option to clean most of
the attachment content, but without removing the attachment entry. If you
use this option, you'll still see the attachment listed in your email
message with small file size, but saving this attachment to a file will
create a corrupted file.
Inline Attachments
==================
Attachments embedded as a part of the message body are detected as
'Inline Attachments'. By default, OutlookAttachView doesn't displays
these inline attachments.
If you can't find the attachments you're looking for, you should try to
turn on the 'Show Inline Attachments' option, located under the Options
menu.
Control The Filename Format of Extracted Attachment
===================================================
When you extract one or more attachments from your Outlook mailbox, you
can control the way that the attach filename is generated. By default,
OutlookAttachView use the following format: %attach_name%.%extension%,
which means that the generated filename will only contain the original
attachment name and the file extension. However, you can also use the
following special variables to format the filename according to your
needs:
* %attach_name% - The original name of the attachment.
* %extension% - The original file extension of the attachment.
* %subject% - The subject of the email contains this attachment.
* %folder_name% - The folder name of this email (Inbox, Sent Items, and
so on)
* %from% - The sender of the email.
* %to% - The 'To' field of the email.
* %message_date% - Message creation date in yyyymmdd format.
* %message_time% - Message creation time in HHmmss format.
* %message_size% - Attachment size, in bytes.
* %folder_path% - Full folder path of this email. (For example:
Personal Folder-Inbox)
* %msgdate:[format]% - Message creation date (GMT), in any format you
need, for example: %msgdate:yyyyMMdd% , %msgdate:ddMMyy%
* %msgtime:[format]% - Message creation time (GMT), in any format you
need, for example: %msgtime:HHmmss%
* %localmsgdate:[format]% - Message creation date (local time), in any
format you need, for example: %localmsgdate:yyyyMMdd% ,
%localmsgdate:ddMMyy%
* %localmsgtime:[format]% - Message creation time (local time), in any
format you need, for example: %localmsgtime:HHmmss%
For example: If you want to generate the attachment filename with the
subject, folder name, and attach name:
%folder_name%_%subject%_%attach_name%.%extension%
Be aware that some of the values are automatically truncated after 64
characters, in order to avoid from over-sized filenames.
Scanning Outlook Attachments of External PST Files
==================================================
If you want to search an attachment in one or more PST files that are not
loaded in your Outlook profile, you can use the following trick:
1. Go to Control Panel -> Mail and choose 'Show Profiles'
2. Click 'Add' to create a new profile.
3. Fill the email account information with faked details (You can
delete it afterwards)
4. After the profile is created, double click on the profile, and in
the profile properties, click 'Data Files' and add the desired PST
files that you wish to scan.
5. Also, you can click the 'E-mail Accounts' button, and remove the
faked account that you previously created.
6. In the Mailbox Scan Options of OutlookAttachView, choose 'Allow me
to choose the profile' in the Outlook Profile option.
7. When you are asked to choose the profile, you should choose the
profile that you created, and OutlookAttachView will scan the PST
files that you added into it.
Command-Line Options
====================
/stext
Save the list of all Outlook attachments into a regular text file.
/stab
Save the list of all Outlook attachments into a tab-delimited text file.
/scomma
Save the list of all Outlook attachments into a comma-delimited text file.
/stabular
Save the list of all Outlook attachments into a tabular text file.
/shtml
Save the list of all Outlook attachments into HTML file (Horizontal).
/sverhtml
Save the list of all Outlook attachments into HTML file (Vertical).
/sxml
Save the list of all Outlook attachments to XML file.
/SaveDirect
Save the Outlook attachments in SaveDirect mode. For using with the other
save command-line options ( /scomma, /stab, /sxml, and so on...)
When you use the SaveDirect mode, the attachments list is saved directly
to the disk, without loading them into the memory first. This means that
you can save a list with large amount of attachment lines into your disk
without any memory problem, as long as you have enough disk space to
store the saved file. The drawback of this mode: You cannot sort the
attachments according to the column you choose with /sort command-line
option.
/sort
This command-line option can be used with other save options for sorting
by the desired column. If you don't specify this option, the list is
sorted according to the last sort that you made from the user interface.
The parameter can specify the column index (0 for the first
column, 1 for the second column, and so on) or the name of the column,
like "Filename" and "Subject". You can specify the '~' prefix character
(e.g: "~Subject") if you want to sort in descending order. You can put
multiple /sort in the command-line if you want to sort by multiple
columns.
Examples:
OutlookAttachView.exe /shtml "f:\temp\attach.html" /sort 2 /sort ~1
OutlookAttachView.exe /shtml "f:\temp\attach.html" /sort "From" /sort
"To" /sort "Subject"
/nosort
When you specify this command-line option, the list will be saved without
any sorting.
/cfg
Starts OutlookAttachView with the specified configuration file instead of
the default OutlookAttachView.cfg
/start
Starts the mailbox scan immediately with the loaded configuraion, without
displaying the Scan Options dialog-box.
/extractall
Extracts all Outlook attachments from command-line, according to your
last settings saved in the default .cfg file, or according to other
configuration file that you load with /cfg command-line option.
You can also use the following command-line options to change any
configuarion value you wish:
/CopyFilesFolder
/NewNameIfExist
/UpdateModifiedTimeMessage
/FilenameFormat
/ScanOptions.TimeZone
/ScanOptions.OutlookProfile
/ScanOptions.UseExtensionsList
/ScanOptions.ExtensionsList
/ScanOptions.UseExcludeExtensionsList
/ScanOptions.ExcludeExtensionsList
/ScanOptions.UseSubjectContains
/ScanOptions.SubjectContains
/ScanOptions.ScanOnlyFolders
/ScanOptions.ScanFoldersList
/ScanOptions.SkipFolders
/ScanOptions.SkipFoldersList
/ScanOptions.DateFrom
/ScanOptions.DateTo
/ScanOptions.UseDateRange
/ScanOptions.OutlookProfileString
/ScanOptions.UseFromList
/ScanOptions.FromList
/ScanOptions.UseToList
/ScanOptions.ToList
/ScanOptions.UseOnlyLastDays
/ScanOptions.OnlyLastDays
For example, if you want to extract all attachments into c:\myattach
instead of using the folder specified in the config file:
OutlookAttachView.exe /CopyFilesFolder "c:\myattach" /extractall
Translating OutlookAttachView to other languages
================================================
In order to translate OutlookAttachView to other language, follow the
instructions below:
1. Run OutlookAttachView with /savelangfile parameter:
OutlookAttachView.exe /savelangfile
A file named OutlookAttachView_lng.ini will be created in the folder
of OutlookAttachView utility.
2. Open the created language file in Notepad or in any other text
editor.
3. Translate all string entries to the desired language. Optionally,
you can also add your name and/or a link to your Web site.
(TranslatorName and TranslatorURL values) If you add this information,
it'll be used in the 'About' window.
4. After you finish the translation, Run OutlookAttachView, and all
translated strings will be loaded from the language file.
If you want to run OutlookAttachView without the translation, simply
rename the language file, or move it to another folder.
License
=======
This utility is released as freeware. You are allowed to freely
distribute this utility via floppy disk, CD-ROM, Internet, or in any
other way, as long as you don't charge anything for this. If you
distribute this utility, you must include all files in the distribution
package, without any modification !
Disclaimer
==========
The software is provided "AS IS" without any warranty, either expressed
or implied, including, but not limited to, the implied warranties of
merchantability and fitness for a particular purpose. The author will not
be liable for any special, incidental, consequential or indirect damages
due to loss of data or any other reason.
Feedback
========
If you have any problem, suggestion, comment, or you found a bug in my
utility, you can send a message to [email protected]
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