软件工程专业英语：备忘录写作

A Sample Memo

TO: All Lab Staff
FROM: John Smith, Lab Research Assistant
DATE: August 3,2020
SUBJECT: New Carpet for Lab
This weekend, August 8-9, we will be re-carpeting the entire lab room. Therefore,before you leave on Friday, please make sure all wastebaskets, chairs, boxes and other items on the floor are moved into the hallway.
Also, clear your desktops and either your belongings in your desk drawers (which should be locked) or in boxes. Please label your boxes so that you can find your belongings easily in the next Monday morning.
Kind regards,
John Smith
Lab Research Assistant

Exercises There are two scenarios as follows, please choose one and write a memo.

Scenario 1: In a team mecting, team members discussed the purchase of a coffee maker for the department, and you should report to your Department Manager, Mr. Wood,about your suggestion and the related research about this affair.

TO: Mr. Wood, Department Manager
FROM: Alice Johnson
DATE: January 10, 2024

Dear Mr. Wood,

I hope this message finds you well. I am writing to provide you with an overview of the recent discussions held during our team meeting regarding the potential purchase of a coffee maker for the department.

During our meeting, the team engaged in a fruitful discussion regarding the potential benefits of having a coffee maker in our department. The consensus was that it could significantly improve workplace productivity and foster a more collaborative environment among team members.

To further investigate this matter, I conducted some research on various coffee maker options available in the market. I analyzed the features, pricing, and user reviews of several models suitable for office use. Based on this research, I would like to recommend the "JavaBlend 5000" model for our department. This model aligns with our needs, offering programmable brewing options, a capacity suitable for our team size, and positive reviews regarding its durability and ease of maintenance.

The estimated cost, maintenance requirements, and potential locations for the coffee maker installation have been considered. Additionally, I propose a tentative budget of $500 for this purchase and suggest scheduling the installation during the upcoming month to ensure minimal disruption to our workflow.

I firmly believe that introducing a coffee maker would not only enhance the work experience but also contribute to a more positive and productive work environment.

I am open to discussing this matter further at your convenience. Your guidance and approval regarding this purchase would be greatly appreciated.

Thank you for your attention to this proposal.

Best regards,

Alice Johnson
Lab Assistant
Research and Development Department

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Scenario 2: In the weekly regular meeting, team members planned to hold a party for the New Year, and you should write a memo for this planning, including time, place,assignments, and so on.

TO: All Team Members
FROM: Sarah Johnson, Event Coordinator
DATE: December 20, 2023

Dear Team,

As discussed in our recent weekly meeting, we are excited to plan and organize a New Year party to celebrate our accomplishments and welcome the upcoming year together. Below are the details and assignments for the event:

Date and Time:
The New Year party will be held on December 31st, 2023, starting at 7:00 PM. Please mark your calendars and ensure your availability for this celebratory occasion.

Location:
The venue selected for the party is "Festive Hall," located at 123 Celebration Avenue. It provides ample space and amenities suitable for our gathering.

Activities:
To make this event enjoyable for everyone, we have planned various activities including:

Music and Dance Floor: We'll have a DJ to set the mood for dancing and celebration.
Games and Entertainment: There will be a range of fun games and entertainment activities planned throughout the evening.
Potluck Dinner: We invite everyone to participate in a potluck dinner. Please bring a dish to share with the team.
Assignments:

Decorating Committee: Sarah Johnson and Michael Lee will be in charge of decorations and setting up the venue.
Food Coordination: Emily Thompson and Lisa Chen will organize the potluck dinner and ensure a variety of dishes.
Entertainment: John Davis and Maria Garcia will be responsible for planning and coordinating the entertainment activities.
Contributions:
We encourage everyone to contribute to the success of this event by bringing their positive energy, enthusiasm, and a dish to share. Dress code is casual/formal, according to individual preference.

RSVP:
To ensure proper arrangements, please confirm your attendance and the dish you plan to bring by December 27th, 2023.

We are looking forward to a fantastic New Year party filled with laughter, camaraderie, and joy.

Should you have any suggestions or questions, please feel free to reach out to the organizing committee or myself.

Let’s make this New Year celebration memorable together!

Best regards,

Sarah Johnson
Event Coordinator
Marketing Department