如何使用邮箱清理清除Outlook文件夹的垃圾

最新推荐文章于 2024-08-27 02:33:10 发布

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最新推荐文章于 2024-08-27 02:33:10 发布

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原文链接：https://www.howtogeek.com/369740/how-to-use-mailbox-cleanup-to-purge-your-outlook-of-rubbish/

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Mailbox Cleanup in Outlook is a set of tools designed to get rid of rubbish from your mailbox. You can use it to review the size of your mailbox, clean out items automatically by size and date, and perform a few other functions. Lets go through them and take a look.

Outlook中的邮箱清理是一组旨在消除邮箱中垃圾的工具。您可以使用它来查看邮箱的大小，按大小和日期自动清除项目以及执行其他一些功能。让我们来看看它们。

First, you need to open the tool. Head to File > Tools and click Mailbox Cleanup.

首先，您需要打开该工具。转到文件>工具，然后单击邮箱清理。

There are some tools available, and we’ll start by looking at the amount of data in your mailbox.

有一些可用的工具，我们将从查看您邮箱中的数据量开始。

查看邮箱的大小 (Review the Size of Your Mailbox)

Your Outlook mailbox is made up of folders—Inbox, Sent Items, Archive, and so on—and knowing the size of the folders helps you see where all your emails are. To find out, click “View Mailbox Size.”

您的Outlook邮箱由文件夹(收件箱，已发送邮件，存档等)组成，了解文件夹的大小有助于您查看所有电子邮件的位置。要找出答案，请单击“查看邮箱大小”。

This opens up the Folder Size window, which shows you the size of each folder. By default, it opens up in the Local Data tab. Local data is the data that is stored on your computer in your .pst and.ost files.

这将打开“文件夹大小”窗口，其中显示了每个文件夹的大小。默认情况下，它在“本地数据”选项卡中打开。本地数据是存储在计算机中的.pst和.ost文件中的数据。

The columns show the folder’s name, size, and total size (which is the size including any sub-folders). The best part of this view is that it shows you folders you might not normally consider, like the calendar. If you’ve got several years of appointments and meetings requests, you could easily have a decent chunk of kilobytes in the calendar which you can clean up by deleting old events.

列显示文件夹的名称，大小和总大小(该大小包括所有子文件夹)。该视图的最好之处在于，它向您显示了您通常不会考虑的文件夹，例如日历。如果您有数年的约会和会议请求，则日历中很容易有千字节的字节，可以通过删除旧事件进行清理。

If you want to see the size of the folders on the mail server, click the “Server Data” tab. The first time you open this tab, it might take a little while for the data to populate. This is because Outlook is contacting the Exchange server, asking for the data on your files (which is calculated on the fly), and then downloading and displaying the results.

如果要查看邮件服务器上文件夹的大小，请单击“服务器数据”选项卡。第一次打开此选项卡时，可能需要一段时间才能填充数据。这是因为Outlook正在与Exchange服务器联系，要求在文件上查询数据(即时计算)，然后下载并显示结果。

Every subsequent time you open this tab, the data retrieval will be much quicker, since Exchange only has to perform a difference analysis and most folders don’t change size that much. Once the tab is loaded, you’ll see the folder sizes on the Exchange server. This might not be the same as the size in the Local Data tab because Outlook doesn’t necessarily download all messages to your computer.

以后每次打开此选项卡时，数据检索都将更快，因为Exchange只需执行差异分析，并且大多数文件夹的更改幅度不会太大。加载标签后，您将在Exchange服务器上看到文件夹的大小。这可能与“本地数据”选项卡中的大小不同，因为Outlook不一定会将所有邮件下载到您的计算机。

For example, on my Local Data tab the Total Size of the Archive folder is 116805 kb, but on the Server Data tab, the Total Size is 363399 kb—a difference of 246594 kb (265 MB). That’s a lot of mail not visible in the local data. What’s going on?

例如，在我的本地数据选项卡上，存档文件夹的总大小为116805 kb，但是在服务器数据选项卡上，总大小为363399 kb，相差246594 kb(265 MB)。在本地数据中看不到很多邮件。这是怎么回事？

By default, Outlook only keeps a certain amount of mail on your local client to make sure your email doesn’t take up too much space. On computers with a hard disk bigger than 64gb (which is most of them nowadays), Outlook will only keep emails from the last year on your computer. Older mails are kept on the email server, and you can access them. You can download the older mails, and change this default if you want to. Bear in mind that you can change the default so that it downloads less mail as well, so if you’re struggling for space, you might want to change the default from 1 year to 6 months (or less).

默认情况下，Outlook仅在本地客户端上保留一定数量的邮件，以确保您的电子邮件不会占用太多空间。在硬盘容量大于64gb的计算机上(如今已是大多数)，Outlook只会将去年的电子邮件保留在您的计算机上。旧邮件保存在电子邮件服务器上，您可以访问它们。您可以下载较旧的邮件，并根据需要更改此默认设置。请记住，您可以更改默认值，以便它也下载更少的邮件，因此，如果您在空间上挣扎，则可能需要将默认值从1年更改为6个月(或更短)。

(Note: This only affects accounts that use a Microsoft Exchange server, like Hotmail, live.com, O365, and some corporate accounts. If you’re using Outlook to download mail from other providers like Google or Yahoo this setting is ignored and all mail is downloaded.)

(注意：这只会影响使用Microsoft Exchange服务器的帐户，例如Hotmail，live.com，O365和某些公司帐户。如果您使用Outlook从其他提供商(例如Google或Yahoo)下载邮件，则此设置将被忽略，所有邮件已下载。)

Now that you know how much data your folders contain, you can prioritize which ones you clean up.

现在您知道文件夹包含多少数据，您可以确定要清理的数据的优先级。

搜索旧邮件或大邮件 (Searching for Old or Large Mail)

If you’ve got mail in lots of different folders, you can search across your whole mailbox for older or larger mails.

如果邮件位于许多不同的文件夹中，则可以在整个邮箱中搜索较旧或较大的邮件。

This is very useful if you want to find mails with large attachments that you can either delete, or move from Outlook to a hard drive or cloud service. As an example, if you want to find all mails over 5 MB, you could en change the “Find items larger than” field to 5000 kb and then click the “Find” button.

如果您要查找带有大型附件的邮件，可以删除它们，或者将其从Outlook移至硬盘驱动器或云服务，则此功能非常有用。例如，如果要查找所有5 MB以上的邮件，则可以将“查找大于”的字段更改为5000 kb，然后单击“查找”按钮。

The standard Outlook search panel comes back with a list of mails that are at least 5 MB.

标准的Outlook搜索面板会返回至少5 MB的邮件列表。

These results only return emails, but you can change the “Look” field to any specific type of file if you want to cast a wider net.

这些结果仅返回电子邮件，但是如果您想投放更大的网络，则可以将“查找”字段更改为任何特定类型的文件。

From the search results, you can open each of the emails and delete them or remove the attachments. Don’t forget to save the attachments before deleting or removing them if you need to save them.

从搜索结果中，您可以打开每个电子邮件，然后将其删除或删除附件。如果需要保存附件，请不要忘记在删除或删除附件之前先保存它们。

启动自动存档 (Kicking off an AutoArchive)

You can set autoarchive parameters for every individual folder in Outlook, something we’ve covered before as part of a wider look at keeping Outlook running smoothly. If you’ve set up autoarchive rules, you can kick them off in the Mailbox Cleanup by clicking the “AutoArchive” button.

您可以为Outlook中的每个文件夹设置自动存档参数，这是我们之前讨论的内容，这是使Outlook平稳运行的更广泛的一部分。如果已设置自动存档规则，则可以通过单击“自动存档”按钮在“邮箱清除”中将其启动。

This process swings through all of the folders in Outlook and applies any auto-archive rules you’ve set up. If you haven’t set any up then you might be worried about hitting this button by accident, but don’t worry—the default autoarchive rule is to do nothing.

此过程将遍历Outlook中的所有文件夹并应用您设置的所有自动存档规则。如果您尚未进行任何设置，则可能会担心无意中按下此按钮，但不必担心-默认的自动归档规则是不执行任何操作。

查看并清空已删除的项目 (View and Empty the Deleted Items)

If you like to “soft delete” your mail by moving them to the Deleted Items folder and you rarely empty it, this option is for you.

如果您想通过将邮件移动到“已删除邮件”文件夹中来“软删除”您的邮件，而很少清空它，则此选项非常适合您。

Note: Some people like to use their Deleted Items folder as a sort of archive, tossing things in there and never emptying the folder. This is not a good idea, because there are plenty of ways you can empty the Deleted Items folder too easily. Instead, if you need to keep a message, set up an archive!

注意：有些人喜欢将“已删除邮件”文件夹用作一种存档，将其中的内容扔掉，而从不清空该文件夹。这不是一个好主意，因为您可以通过多种方法轻松地清空“已删除邮件”文件夹。相反，如果您需要保留一条消息，请设置一个存档！

Click “View Deleted Items Size” to see how much space your deleted items are taking up, then take a deep breath and click “Empty.”

点击“查看已删除邮件的大小”以查看已删除邮件占用了多少空间，然后深吸一口气，然后点击“清空”。

This will delete all items from the Deleted Items folder. If that scares you then by all means take a moment to move any important mails into your Archive first, but you really should empty your deleted items regularly and not use it as an archive.

这将从“已删除邮件”文件夹中删除所有项目。如果这使您感到恐惧，那么一定要花一点时间先将所有重要的邮件移到“存档”中，但是您确实应该定期清空已删除的邮件，而不要将其用作存档。

查看和删除冲突邮件 (View and Delete Conflict Mails)

The final option in Mailbox Cleanup is to delete conflict messages. These are emails that Outlook thinks conflict with an existing email because they have the same header information. Normally this is because of temporary syncing issues with the Exchange server, and you should be able to delete these emails without a problem. To see if you’ve got any emails in the Conflict folder, click the”View Conflicts Size” button to see a filtered version of the Folder Sizes window.

邮箱清除中的最后一个选项是删除冲突消息。这些是Outlook认为与现有电子邮件冲突的电子邮件，因为它们具有相同的标题信息。通常，这是由于与Exchange服务器的临时同步问题，因此您应该能够毫无问题地删除这些电子邮件。要查看“冲突”文件夹中是否有电子邮件，请单击“查看冲突大小”按钮以查看“文件夹大小”窗口的过滤版本。