英文会议系列：4.会议记录

Meeting Minutes Template

1. Meeting Information
   • Date: [Insert date of the meeting]
   • Time: [Start and end time of the meeting]
   • Location: [Location or virtual platform used]
   • Facilitator: [Name of the person leading the meeting]
   • Note-taker: [Name of the person recording the minutes]
   • Attendees: [List of attendees]
   • Apologies: [List of people who could not attend]

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1. Agenda Items

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Agenda Item	Discussion Points	Decisions/Actions	Responsible	Deadline
[Topic 1]	- [Summary of the discussion points]	- [What was decided]	[Person(s) assigned]	[Deadline]
[Topic 2]	- [Summary of the discussion points]	- [What was decided]	[Person(s) assigned]	[Deadline]
[Topic 3]	- [Summary of the discussion points]	- [What was decided]	[Person(s) assigned]	[Deadline]

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1. Key Discussion Points

   • [Agenda Item 1]:
     • [Provide a summary of key discussion points]
     • [Any issues or disagreements raised during the discussion]
     • [Relevant proposals or suggestions discussed]
   • [Agenda Item 2]:
     • [Provide a summary of key discussion points]
     • [Any issues or disagreements raised during the discussion]
     • [Relevant proposals or suggestions discussed]

2. Action Items

   • [Action Item 1]:
     • Description: [What needs to be done]
     • Responsible Person: [Person assigned to this task]
     • Deadline: [When the task should be completed]
   • [Action Item 2]:
     • Description: [What needs to be done]
     • Responsible Person: [Person assigned to this task]
     • Deadline: [When the task should be completed]

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1. Next Steps / Follow-up Items
   • [Follow-up Item 1]: [Any follow-up actions or tasks that need to be completed]
   • [Follow-up Item 2]: [Any follow-up actions or tasks that need to be completed]

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1. Next Meeting
   • Date: [Next meeting date, if applicable]
   • Time: [Next meeting time]
   • Location: [Location or virtual meeting platform]

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1. Adjournment
   • Time of Adjournment: [Time the meeting was concluded]

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Common Phrases for Writing Meeting Minutes

Opening the Meeting

• "The meeting was called to order at [time]."
• "The facilitator, [name], welcomed the attendees and began the meeting."

During the Meeting

• "The discussion then moved to [topic], where [name] provided an update."
• "It was noted that [point discussed]."
• "[Name] raised a concern regarding [issue]."

Decisions Made

• "The group agreed to [decision]."
• "It was decided that [action] will be carried out by [person] by [deadline]."

Action Items

• "The following action items were agreed upon:"
• "[Name] will complete [task] by [date]."
• "[Name] is responsible for [task]."

Closing the Meeting

• "The meeting was adjourned at [time]."
• "The next meeting will be held on [date/time]."

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Example of Meeting Minutes:

Meeting Minutes

• Date: February 9, 2025
• Time: 10:00 AM – 11:00 AM
• Location: Conference Room A
• Facilitator: John Doe
• Note-taker: Jane Smith
• Attendees: John Doe, Sarah Lee, Tom Brown, Anna Davis
• Apologies: None

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Agenda Item	Discussion Points	Decisions/Actions	Responsible	Deadline
Project Update	- Discussed progress of the ongoing project.	- Sarah to complete market analysis.	Sarah Lee	Feb 15, 2025
Budget Allocation	- Reviewed current budget, discussed new funding sources.	- Allocate additional funds for Q2.	Tom Brown	Feb 20, 2025
Team Collaboration Strategy	- Discussed improving communication within teams.	- Implement weekly check-in meetings.	Anna Davis	Feb 14, 2025

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Key Discussion Points

• Project Update:

  • Sarah Lee provided an update on the ongoing project. She mentioned that the market analysis is still in progress but should be completed by February 15, 2025.
  • The team discussed delays in data collection and agreed to allocate more resources to speed up the process.

• Budget Allocation:

  • Tom Brown presented the current budget status and proposed reallocating some funds to cover additional project costs.
  • The team agreed to allocate more funds for Q2 activities, including marketing and R&D.

• Team Collaboration Strategy:

  • Anna Davis raised concerns about communication inefficiencies between departments.
  • It was agreed that weekly check-in meetings would be implemented to improve coordination and ensure that everyone is aligned on project progress.

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Action Items

• Market Analysis:

  • Description: Complete market analysis for the project.
  • Responsible Person: Sarah Lee
  • Deadline: February 15, 2025

• Budget Reallocation:

  • Description: Reallocate funds to cover Q2 activities.
  • Responsible Person: Tom Brown
  • Deadline: February 20, 2025

• Weekly Check-Ins:

  • Description: Implement weekly team meetings to improve communication.
  • Responsible Person: Anna Davis
  • Deadline: February 14, 2025

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Next Meeting

• Date: February 16, 2025
• Time: 10:00 AM
• Location: Conference Room A

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Adjournment

• Time: 11:00 AM