Q2 Develop procurement management plan

Q2 Develop procurement management plan

Current market analysis

In the current market, Vr shopping project of Taobao is the pioneer of a new way of shopping. In the market, almost no other merchants adopt such a way of shopping, which is a very good situation for Taobao. For the time being, no competitors can develop ahead of schedule in this field. In addition, because of the rarity of this new way of shopping, Taobao will attract more customers and short video traffic, which can obtain good reputation and money feedback in the market.

Suppliers selection matrix

Suppliers name	Purchasing overview	Basic supplier requirements
Leasing Equipment Company	· Field recording equipment	· Record full video smoothly
Vr glasses supplier	Vr glasses	· Enter the vr mall smoothly
Tao Bao company	· Product launch venue	Plenty of room for demonstration

types of contract for each supplier

Risk priority number	Suppliers name	types of contract for supplier	Cost risk absorbed by	Risk assessment
1	Leasing Equipment Company	FFP	Leasing Equipment Company	· The equipment is over budget ·
2	Vr glasses supplier	FP-EPA	Vr glasses supplier	· vr glasses manufacturing raw material price rise sales price can not cover the cost ·
3	Tao Bao company	FPIF	Tao Bao project team	· Insufficient cost budget ·

Q3

Develop a stakeholder communication management plan which identifies ten stakeholders, project info needs, stakeholder info needs, communication methods and timing to communicate with these stakeholders.

Communication Matrix
Stakeholder	Project Info Needs	Stakholder Info Needs	Methods	Timing
VR project department	Supervise the project and make recommendations	Make relevant plans	Meeting and conclusion	Every week
Venue manager	Attendance list	Record arrival	Meeting and Discussion	Every week
Administration manger	Proposed for decision making	Make planning	Meeting and discussion	Every week
IT Officer	Detection program	Make planning	Actual operation	Every day
VR glasses supplier	High quality items	Offer more items of value	Discussion	Every month
Leasing Equipment Company	Ensure product safety	Sign relevant contracts	Meeting	1 week
Finance officers	Set a reasonable budget and Offer sound advice	Make an overall plan	Meeting	Every 3 week
Web security officers	Make an emergency plan	Current situation	Website security check	Every day
Shareholders	Set a budget	Make a detailed plan	Meeting and discussion	Every month
Customers	Make adjustments within the company	An unexpected change of plan	Discussion	Every week

Q4

The figures used in Earned Value Analysis provide measures to indicate the status of a projectl incorporating measures for time, cost and scope. The key values are Earned Value, Planned Value and Actual Cost. The following calculations have been made for a project:

Budget at Completion (BAC)        $290,000

Time Estimate                           12 months

Earned Value (EV)                       $65,000

Planned Value (PV)                      $80,000

Actual Cost (AC)                          $79,000

a) Calculate cost and schedule variances, cost and schedule performance indices, estimate to complete, estimate at completion and to complete performance index           (5 marks)

b) What do these figures (varirance, performance indices and estimates) indicate?      (10 marks)

c) If you are the Project Manager, what actions would you take based on these figures?         (5 marks)

A)

SV: 65000-80000= -15000

CV:65000-79000= -14000

SPI:65000/80000= 0.81

CPI:65000/79000= 0.82

ETC:(290000-65000)/0.82= 274390.24

EAC:79000+274390.24= 353390.24

To complete performance index: (290000-65000)/(290000-79000)= 1.07

B) What the variance tells you is the difference between the actual value and the estimated value. It can help the project manager to understand the specific situation of the project implementation such as not exceeding the time budget or the cost budget. The main purpose of the index is to calculate schedule performance and cost performance to determine whether you are ahead of schedule or behind schedule, over budget or under budget. Estimate is mainly used to measure whether the total project budget earns more money and whether there is more effort.

C) If I am the project manager, I will learn that there are many problems in the development of the project through these data, and I will make some adjustments to this problem. Firstly, I will communicate and communicate with stakeholders to reduce costs as far as possible, encourage project members to make greater efforts to improve work efficiency, and formulate more perfect implementation system to reduce unnecessary losses. If these are successfully completed then the end result of the project may be improved.