IDES翻译—利用采购订单进行跨公司库存转储(小白篇)

翻译 2007年10月08日 13:15:00

   Cross-Company Stock Transfers Using Purchase Orders  利用采购订单进行跨公司库存转储   

Purpose 目的
The business requirement is: Transfer materials between different company codes and bill such transfers accordingly.业务需求是:在两个不同公司代码之间进行物料转储(调拨)@? 并依据此转储进行开票。
In view of the accelerating trend towards globalization and the rapid increase in the number of company mergers, internal financial and logistical processes within corporate groups are acquiring increasing significance.
@? 考虑到向全球化飞快发展的趋势,以及公司合并数量的快速增长,集团中的内部财务和后勤作业的重要性显得越来越明显。
For example, a production plant in the automotive industry may procure components from a supplier that, despite legally and technically belonging to a different company, is actually a member of the same corporate group -       a far from exceptional situation these days.
例如,一个汽车产业的制造工厂,要从供应商那获得零件,尽管这个供应商是从法律上或工艺上属于另外一个不同的公司,@? 但实际上它同属于集团中的一员,在目前来讲并不是什么例外的事。
Such a procurement process differs from true external procurement largely as a result of the fact that the associated value flows have to be consolidated for group accounting purposes.
@? 这样的一个采购作业与实际的外部采购有很大程度的不同,因为相关联的价格流程必须与集团的会计目的保持统一。
In all other respects, the processing of a normal customer-supplier relationship is necessary. Above all, this involves the following:
不论从其它哪方面来说,一个正常的买卖(客户—供应商)关系的作业是必要的。最重要的是,它包括了以下几个方面:
  • It should be possible to carry out a complete ordering process in the procuring plant. For this purpose, it is necessary to be able to treat the supplying plant as a vendor in the system. It must be possible to carry out a complete price determination process in the purchase order, taking delivery costs (incidental procurement costs) into account where applicable. Furthermore, it should ideally be possible to monitor delivery of the goods. This requires continuous updating of the PO history (history of the transactions ensuing from the purchase order) and possibly the use of vendor confirmations (which may or may not be MRP-relevant).
    @? 采购工厂希望能够实现一个完全有序的采购作业。出于这个目的,在系统中,将供应工厂视同为一个供应商是有必要的。这就必须在采购订单中制定一个完善的价格确定程序,将运费(额外的采购成本)计入相应的会计科目。此外,还可以很好地监视货物的交货情况。这需要连续地更新采购订单历史(由采购订单发起交易的历史)和可能的供应商确认的使用(MRP相关与否)
  • In the supplying plant, the implementation of a complete sales order processing cycle is desirable. This includes order entry (with the receiving plant as the customer), a sales-side price determination function, delivery and billing options, and monitoring of the document flow.
    在供应工厂中,执行完整的销售订单处理作业是有必要的。这包括订单登录(将接收工厂视为客户),销售方的价格确定功能,交货和开票的选择,以及凭证流的监视。
  • All processes must be capable of being monitored by the inventory management department in both the receiving and the supplying plants. In particular, the volume of stock in transit must be known at all times.
    所有的作业都能被接收工厂和供应工厂两者的库存管理部门监视到。特别地,运输过程中的库存量在全程中都是查的。
In the following example, the Hamburg plant (1000) of the IDES Corp. (company code 1000) procures shock absorbers (material number 1300-260) from the Heathrow/Hayes plant (2000) of IDES UK (company code 2000). To enable the Hamburg plant to order materials, a vendor master record exists for the Heathrow/Hayes plant (4444). The assignment of this record to the plant is carried out in the "additional data" for Purchasing. Conversely, the Hamburg plant is linked to a customer master record (1185) to facilitate shipping operations on the part of the supplying plant Heathrow/Hayes.
在以下的例子中,公司代码为1000的IDES Corp.公司的工厂Hamburg (1000),从公司代码为2000的IDES UK公司的工厂Heathrow/Hayes(2000)中,采购物料号码为1300-260的shock absorbers(减震器)。为使Hamburg工厂能够定购物料,应有一个供应商主记录(4444)存在Heathrow/Hayes工厂中。@? 这个记录到工厂的分配是在采购的“附加数据”中实现的。相反地,Hamburg工厂要链接一个客户主记录(1185)到供应工厂Heathrow/Hayes的用于装运操作的部分中。
(PS. 即供应工厂为2000 Heathrow/Hayes,接收工厂为1000 Hamburg:接收工厂1000 Hamburg中建立供应商主数据2000 Heathrow/Hayes;供应工厂2000 Heathrow/Hayes中建立客户主数据1000 Hamburg)
Process Flow 操作步骤
You can find the data for this process under .
  1. Checking the Current Stock of a Material in the Supplying Plant
  2. Creating a Purchase Order
  3. Checking the Stock/Requirement List in the Receiving Plant
  4. Creating and Processing a Delivery
  5. Stock Situation in Receiving Plant After Goods Issue Posting
  6. Creating Billing Documents
  7. Posting the Goods Receipt in the Receiving Plant
  8. Stock Situation After Goods Receipt
  9. Posting the Invoice in the Receiving Plant
 Data Used During This Process 

Field
Data
Description
Vendor
4444
London Supplying Plant
Order type
Standard purchase order
 
Purchasing organization
1000
IDES Germany
Purchasing group
001
Dietel, B.
Receiving plant
1000
Plant - Hamburg
Receiving storage location
0001
Material storage
Material
1300-260
HD rear shock absorbers
PO quantity
10
 
Import procedure
10000
 
Supplying plant
2000
Heathrow / Hayes
Supplying storage location
0002
Warehouse
Shipping point
2000
 
Sold-to party
1185
Plant - Hamburg
Sales organization
2000
IDES UK
     PS. 注意在IDES中先要调整2000工厂的会计期间和物料帐期间以及新增会计凭证号码范围
 Checking the Current Stock of a Material in the Supplying Plant  检查物料在供应工厂的当前库存 
Procedure
  1. Call up the transaction as follows:

Menu Path
Logistics ® Materials Management ® Inventory Management ® Environment ® Stock ® Stock Overview
后勤®物料管理®库存管理®环境®库存®库存总览
Transaction Code
MMBE
  1. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, enter the following data for the receiving plant:
    库存总览: 公司代码/工厂/库存地/批次屏幕中,为接收工厂输入以下数据:

Field
Data
Material
1300-260
Plant
2000
Storage location
0001
  1. Choose .
The current stock on hand of material 1300-260 is shown on the Stock Overview: Company Code/Plant/Storage Location/Batch screen in the Unrestricted use column. Make a note of the current stock quantity. You will need it later for comparison purposes.
物料1300-260当前的现有库存显示在库存总览: 公司代码/工厂/库存地/批次屏幕的非限制使用栏中。用笔记下当前库存,稍后你将用到它作对照用。
A stock of at least 10 pc should be available for unrestricted use. If this is not the case, you will have to replenish the stock in the supplying plant.
对于非限制使用至少要有10 pc的库存的可用的。如果不是这样,你必须在供应工厂对库存进行补充。
  1. Choose .
  2. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, enter the following data for the receiving plant:
    库存总览: 公司代码/工厂/库存地/批次屏幕中,为接收工厂输入以下数据:

Field
Data
Material
1300-260
Plant
1000
Storage location
0001
  1. Choose .
The current stock on hand of material 1300-260 is shown on the Stock Overview: Company Code/Plant/Storage Location/Batch screen in the Unrestricted use column. Make a note of the current stock quantity. You will need it later for comparison purposes.
物料1300-260当前的现有库存显示在库存总览: 公司代码/工厂/库存地/批次屏幕的非限制使用栏中。用笔记下当前库存,稍后你将用到它作对照用。
  1. Choose until the overview tree appears.
   Creating a Purchase Order  创建一个采购订单 
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Materials Management node, choose Purchasing ® Purchase Order ® Create ® Vendor/Supplying Plant Known
物料管理节点,选定采购®采购订单®创建®已知供应商/供应工厂
Transaction Code
ME21N
You now have the option of setting default entries for the PO document. To do this, choose Default Settings for Purchase Order Document Fields.
If you do modify your personal settings, the entries you see on your screens may differ from those described in the IDES processes. To avoid this situation, when you have completed this process we strongly advise you to reset any changes you make to your personal settings.
  1. On the Create Purchase Order screen, enter the following data:
    创建采购订单屏幕中,输入以下数据:

Field
Data
Standard PO
Vendor
4444 or London Supplying Plant
Document date
Today's date (default)
     
  1. Choose .
  2. If necessary, you can expand the header data area by choosing Header.
    如果有必要,你可以通过选定 来展开抬头数据区。
  3. On the Org.data tab page, enter the following data:
    机构数据标签页中,输入以下数据:

Field
Data
Purchasing organization
1000 (IDES Germany)
Purchasing group
001 (Dietel, B.)
Company code
1000 (IDES AG)
  1. If necessary, expand the item overview area, by choosing Item overview.
    如果有必要,你可以通过选定 来展开项目总览数据区。
  2. Enter the following data:

Field
Data
Material
1300-260
PO quantity
10
C (Category of delivery date)
D (day format)
Delivery date
Two weeks from today
Net price
10
Plant
1000 or Hamburg
Storage location
0001
  1. Choose .
It is possible that the material already has an info record, which overwrites the amount you have just entered. If necessary, correct the net price, then choose .
可能物料已经有一个信息记录,而且会覆盖你刚刚输入的数量。如果有必要,更正一下净价数,然后选定 .
  1. If necessary, you can expand the item detail area, by choosing Item details.
    如果有必要,你可以通过选定 来展开项目细节数据区。
  2. On the Invoice tab page, select GR-based IV (goods-receipt-based invoice verification).
    在发票标签页中,选择基于收货的IV(基于收货的的发票校验)
  3. Choose .
The system confirms the posting and assigns a purchase order document number. Make a note of this number.
系统确认记帐并分配给一个采购订单凭证号码,记下这个号码。
  1. Choose until the overview tree appears.
 Checking the Stock/Requirement List in the Receiving Plant  在接收工厂检查库存/需求清单 
Usage
The creation of the purchase order has a direct effect on the quantity of the material regarded as available in the receiving plant as per the planned delivery date (plus a GR processing time of 3 days). The transaction is thus immediately MRP-relevant in this plant.
采购订单的创建会产生一个直接的影响:在接收工厂中,此物料的数量在计划交货日内被当作可用库存(加上3天的收货处理时间)。此事务也因而立即对这个工厂进行MRP相关。
Procedure 步骤
  1. Call up the transaction as follows:

Menu Path
From the Materials Management node, choose Inventory Management ® Environment ® Stock ® Stock/Requirements List.
物料管理节点,选定库存管理®环境®库存®库存/需求清单
Transaction Code
MD04
  1. Enter the following data on the Individual Access tab page of the Stock/Requirements List: Initial Screen:
    库存/需求清单初始屏幕的单独读取标签页中,输入以下数据:

Field
Data
Material
1300-260
Plant
1000
  1. Choose .
The anticipated receipts and requirements are shown on the Stock/Requirements List as of ##:## hrs. Against your stock transport order, you see an expected receipt of 10 pc as per the delivery date plus the GR processing time of 3 days.
收货/需求数量显示在库存/需求清单屏幕中,参考你的库存转储单,你可以看到有10pc的预期收货数量,收货/需求日期为交货日期加上3天的收货处理时间。


PS. 此例中交货日期为2007.10.10(可以通过双击该行来显示),而数据中GR处理时间为1天(通过MM03查看MRP2),故收货/需求日期为2007.10.11。


  1. Choose until the overview tree appears.
 Creating and Processing a Delivery  创建和处理一个交货
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Logistics node, choose Sales and Distribution ® Shipping and Transportation ® Outbound Delivery ® Create ® Collective Processing of Documents Due for Delivery ® Purchase Orders.
后勤节点,选定销售与分销®装运和运输®外向交货®创建®交货凭证到期日的集中处理®采购订单
Transaction Code
VL10B, VL02N, LT03, VL03N
  1. Enter the following data:

Field
Data
Shipping point/receiving point 装运点/接收点
2000
Delivery creation date from 交货创建日期从
Today’s date
Delivery creation date to 交货创建日期到
Four weeks from today
Ensure that all other input fields remain empty (delete the content of any other populated fields).
注意:确保其它所有栏位空置
  1. Choose .
The delivery list is created and displayed on the Activities Due for Shipping: Purchase Orders, Fast Display screen.
交货清单被创建并显示在装运“采购订单,快速显示”的活动到期日屏幕中。
  1. Choose the OriginDoc. field in your item line.
    在项目行中选定起始凭证
The purchase order information is displayed.
显示采购订单信息
  1. Choose .
  2. Select the item line that belongs to your purchase order.
    选择属于你的采购订单的项目行
  3. Choose Background. 选定
The system confirms the transaction and draws your attention to a log that has been created for it.
系统确认交易,并提示你(创建交货的信息)日志已被创建

  1. Choose to display the log.
    选定 来显示日志
The CPIC and RFC Control screen appears.
  1. Select your item in the Group no. field and choose Documents.
    号栏位选择你的项目,选定
Make a note of the delivery document number shown in the SD doc. field. It will be needed in a later step.
记下这个销售凭证号码
  1. Choose until the overview tree appears.
  2. From the Shipping and Transportation node, choose Outbound Delivery ® Change ® Single Document.
    装运与运输节点,选定外向交货®更改®单一凭证
  3. Enter the following data:

Field
Data
Delivery
Your delivery document number
  1. Choose .
  2. Choose Subsequent Functions ® Create Transfer Order.
    选定后续功能®创建转储单(T-CODE: VL02N)
Respond to the question in the dialog box End Document Processing with Yes.
  1. Enter the following data:

Field
Data
Warehouse number 仓库号
020
Plant  工厂
2000
Delivery 交货
Your delivery document number 交货凭证号码
Process Flow 处理方法
Background 后台
Adopt picking quantity 采用拣配数量
2

PS. 相当于T-CODE: LT03
  1. Choose .
The system generates a transfer order for the picking of the delivery quantities. Option 2 (Adopt picking quantity) ensures that the goods issue posting is made at the same time as the delivery.
系统为交货数量的拣配产生一个转储单,利用选项2(采用拣货数量: 2 交货和过帐发货中包括领货数量)确保了在交货的同时也进行了发货过帐(PS. 即利用选项2功能,创建转储单时同时实现了两个步骤:拣配+发货过帐,即不需要再单独地用VL02N来进行发货过帐)

状态栏下出现错误提示

物料1300-260不存在或未激活
消息号 M3305
Diagnosis
You wanted to display or process data on the material 1300-260. However, the material does not yet exist; that is, it has not yet been created, or its creation has been scheduled, but the material has not yet been activated.
Procedure
Check and correct your entry.
原因:物料1300-260在未维护中文描述
处理方法:MM02维护中文描述,或在英文系统中操作

  1. Choose .
  2. Call up the transaction as follows:

Menu Path
From the Outbound Delivery node, choose Display
Transaction Code
VL03N
  1. Enter your delivery document in the Outbound delivery field on the Display Outbound Delivery screen.
    显示外向交货屏幕的外向交货栏位中输入你的交货凭证号码
  2. Choose .
The Display Replenishment Crosscomp.###: ### Overview screen appears.
公司间商品补货#######显示:概览
  1. Choose .
The processing history is displayed on the Document Flow screen.
作业历史显示在凭证流屏幕中
  1. Choose until the overview tree appears.
 Stock Situation in Receiving Plant After Goods Issue Posting 
Usage
When the goods issue is posted in the supplying plant, the quantity of unrestricted-use stock at that plant decreases, whereas the Stock in transit CC (company code stock in transit) increases accordingly.
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Logistics node, choose Materials Management ® Inventory Management ® Environment ® Stock ® Stock Overview.
Transaction Code
MMBE, MB52, MB5T
  1. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, enter the following data:

Field
Data
Material
1300-260
Plant
1000
Storage location
0001
  1. Choose .
The system first lists the unrestricted-use stock at company code, plant, and storage location level.
再查询物料在工厂2000库存地点0002中的数量,你会发现少了10pc
  1. Position your cursor on the stock line for the Hamburg plant and choose .
The box that now appears contains a differentiated list of stocks.
  1. Click the scroll arrow to move down the list.
The category Stock in transit CC now contains the quantity of materials currently in transit. The quantity of Unrestricted-use stock is not increased as a result of this.
Furthermore, it is still recorded on a non-valuated basis.
  1. Choose to close the active window.
  2. Choose until the overview tree appears.
  3. From the Stock node, choose Warehouse Stock.
  4. On the Display Warehouse Stocks of Material On Hand screen, enter the following data:

Field
Data
Material
1300-260
Plant
1000
Storage location
0001
  1. Choose .
  2. Make a note of the stock value shown on the Display Warehouse Stocks of Material on Hand screen (totals line).
  3. Choose until the overview tree appears.
  4. From the Stock node, choose Stock in Transit.
  5. On the Display Stock in Transit screen, enter the following data:

Field
Data
Material
1300-260
Receiving plant
1000
  1. Choose .
On this screen, the system shows you the current stock being transferred. The net order value is shown as the stock value. However, the stock value at the receiving plant does not yet increase.
  1. Choose until the overview tree appears.
 Creating Billing Documents 
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Sales and Distribution node, choose Billing ® Billing Document ® Process Billing Due List.
Transaction Code
VF04
  1. On the Process Billing Due List screen, enter the following data:

Field
Data
Billing date from
No entry
Billing date to
Today’s date
Sold-to party
1185
Intercompany billing
Select
  1. Choose DisplayBillList.
  2. On the Process Billing Due List screen, select your delivery document. Deselect all others.
  3. Choose .
The system confirms the transaction and displays the billing log with one created billing document on the Process Billing Due List screen.


Billing时出现“没有为会计年度0定义版本2007”,处理方法:用事务代码OKEQ新建当年年度的版本0。
  1. Choose until the overview tree appears.
 Posting the Goods Receipt in the Receiving Plant 
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Inventory Management node, choose Goods Movement ® Goods Receipt ® For Purchase Order ® PO Number Known.
Transaction Code
MIGO
The Goods Receipt for Purchase Order <User> screen appears.
  1. Enter the following data:
Field
Data
Purchase order
Your purchase order number
  1. Choose .
The system copies the header data of the purchase order into the header data area of the GR document.
The purchase order items appear in the GR item overview.
The PO number you entered appears in the Current purchase order field, and the PO number field is once again ready to accept input.
If you click on individual items, the system displays an item data screen (allowing you to change the incoming quantity, for example).
  1. In the header data area of the General tab page, enter the following data:
Field
Data
Document date
Today's date (default)
Posting date
Today's date (default)
  1. Select your item, then choose the Where tab page at the bottom of the screen to check your organizational data.
  2. If necessary, enter the following data:
Field
Data
Storage location
0001
  1. In the item detail area, select OK for your item.
If the OK indicator in the item overview area is not active, either close the item detail area or select Item OK in the lower part of the item detail area.
  1. Choose Post in the upper part of the screen.
    选定
The system confirms the posting and assigns a material document number. Make a note of this number.
  1. Choose .
You can also display the material document and the corresponding accounting document.

  1. From the Inventory Management node, choose Material Document ® Display (T-CODE: MB03)
  2. On the Display Material Document: Initial Screen, enter the following data:
Field
Data
Material document
Your material document number. (Should you have forgotten this number, you can find it with the aid of the IDES scenario Finding a Material Document.)
Material document year
Current year
  1. Choose .
The system displays the material document.
  1. On the Display Material Document ###: Overview screen, position your cursor on the material document line and choose Accounting docs.
  2. In the List of Documents in Accounting dialog box, choose the accounting document by double-clicking on the document number.
On the Document Overview screen, you now see the relevant G/L accounts and the values that have been posted. The stock value is posted to the stock account.
The stock value on the Unfinished products account (79000) is thus increased and at the same time a corresponding posting is made to the goods receipt/invoice receipt account. These postings, too, are the result of previously made Customizing settings in the IDES system.
  1. Choose .
  2. Choose to close the dialog box.
  3. Choose until the overview tree appears.
 Stock Situation After Goods Receipt 
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Environment node, choose Stock ® Warehouse stock.
Transaction Code
MB52
  1. On the Display Warehouse Stocks of Material On Hand screen, enter the following data:

Field
Data
Material
1300-260
Plant
1000
Storage location
0001
  1. Choose .
The goods receipt posting at the Hamburg plant leads directly to an increase in the quantity of unrestricted-use stock and the stock value.
The stock value in the totals line has increased accordingly. The movement is effected on the basis of the order value.
  1. Choose until the overview tree appears.
 Posting the Invoice in the Receiving Plant 
Procedure
  1. Call up the transaction as follows:

Menu Path
From the Purchase Order node, choose Follow-On Functions ® Logistics Invoice Verification.
Transaction Code
MIRO;MR3M
  1. Choose Switch company code.
In the Enter Company Code dialog box, the system displays the company code that is currently active for invoice verification. This refers to the company code last used by the user.
  1. If required, enter the following data:

Field
Data
Company code
1000
  1. Choose .
  2. In the field directly above and to the left of the item overview, use the input help to choose Purchase order/scheduling agreement (if it does not already appear as the default text) .
You can also use this transaction to enter invoices with reference to a delivery note, for example. The system suggests the value last entered by the user in each case.
  1. On the Basic Data tab page of the header data area, enter the following data:

Field
Data
Document date
Today’s date
Posting date
Today's date (default)
Tax amount, right-hand field
VN (Domestic input tax 16%)
To the right of the Purchase order/scheduling agreement input field
Your purchase order number
  1. Choose .
In the item overview, the system displays the purchase order data, as well as the net amount in the balance field that is required to calculate the gross amount. The traffic light for the Balance field is red.
The value of the goods delivered plus VAT is normally entered on the invoice sent to you by the vendor. In this process, we simulate this procedure and determine the invoice amount ourselves.
  1. On the Basic Data tab page, enter the following:

Field
Data
Calculate tax
Select
When you activate Calculate tax the system displays the gross amount in the balance field. The corresponding tax portion appears in the Tax amount field.
If you have selected the tax code No tax procedure, or A/PSales tax exempt, the Tax amount field contains the value 0. In this case, the Balance field contains the net amount.
  1. On the Basic Data tab page, enter the following:

Field
Data
Amount
Gross amount determined
Select
  1. Choose .
When you confirm your entries, the traffic light to the left of the Balance field changes to green.
In this example, we assume that the invoiced amount equals the calculated amount.
  1. Choose .
The system confirms with the message Document no. ### created.
The invoice is initially blocked for payment. Possible reasons include variances (settlement date too early, for example), or sporadic "control blocks". From a logistical perspective, the procurement process has been successfully completed. To display blocking reasons on the Post Invoice Document: Initial Screen choose Invoice document ® Display.
T-CODE: MIR4
The Invoice/ Credit Memo XXX, Display Item List screen appears.
Showing the invoice items. Click twice. The blocking reasons are now listed in the line item.

Possible reasons for blocking an invoice include:

M
Quantity variance
Too little delivered
P
Price variance
Price/invoice amount too high
D
Delivery date variance
Delivery too early/too late
  1. Choose until the overview tree appears.

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