AC010--Accounts Payable

Accounts Payable[@more@]

1.Vendor Master Records in FI
*As with G/L accounts, vendor accounts are made up of two areas:
.A vendor account is defined for all company codes at the client level.
.Postings cannot be made to the account for a company code until company code-specific settings have been created.
*In the same way as G/L accounts, vendor accounts can be combined in various account groups.
*The account group controls the screen layout of all sections of the vendor master record, not just the company code section, as is the case for G/L account groups.

2.Daily Accounting Transactions in Vendors
*With the recurring entry program, the necessary documents are generated automatically.
*A payment transaction can be carried out either manually or automatically using the payment program
*Automatic payment consists of several steps.
.The first step is maintaining the parameters. You use the parameters to define which accounts and items the payment program is to include in the automatic payment run.

.The second step of the payment program is the proposal run.
--Checks the accounts and documents specified in the parameters for due items
--Groups items due for payment
--Selects the relevant payment methods, house banks, and partner banks
.The third step of the payment program involves checking and editing the payment proposal.
.The fourth step of the payment program is the actual payment run.
.The final step of the payment run is printing.

3.Business Process Integration with Materials Management
*The central organizational object in logistics is the plant.
*Purchasing for the plants is completed by the purchasing organization.
*The three-step verification, commonly referred to as the .three-way match
.Purchase order: A purchase order is created in MM. No postings are made in FI.
.Goods receipt: A document is created in FI, with which the value of the goods is posted to the materials account as a debit and the goods receipt/invoice receipt clearing account (GR/IR) is posted to as a credit in the general ledger.

.Invoice verification: A document is created automatically in FI. The FI document contains the invoice amount that is posted to the goods receipt/invoice receipt account (debit) and the vendor account (credit).

4.Closing Operations in Vendors
*A foreign currency valuation is necessary if vendor accounts contains open items in a foreign currency.

Exercise
1.Create a vendor list
Choose Accounting → Financial accounting → Vendors → Information system → Reports for Accounts Payable Accounting → Master data → Vendor List.
Use a dynamic selection for account group KRED

1.Post a vendor invoice
Choose Accounting → Financial Accounting → Vendors → Document Entry → Invoice.
2.Choose Accounting → Financial Accounting → Vendors → Account → Display balances.
3.Post a manual outgoing payment with simultaneous check printing.
Choose Accounting → Financial Accounting → Vendors → Document Entry → Outgoing payment → Post + print forms.
Choose Process open items.

Create recurring entries
1.Choose Accounting → Financial Accounting → Vendors → Document Entry → Reference documents → Recurring Entry Document.

Start the recurring entry program.
2.Choose Accounting → Financial Accounting → Vendors → Periodic processing → Recurring entries → Execute.
Create an automatic payment
Choose Accounting → Financial Accounting → Vendors → Periodic processing → Payments.

Display the due date analysis report
Choose Accounting → Financial Accounting → Vendors → Information system → Reports for Accounts Payable Accounting→ Vendors: Items → Due Date Analysis for Open Items.

Print balance confirmations
Choose Accounting → Financial accounting → Vendors → Periodic processing → Closing → Check/count → Balance confirmations: Print.

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