linux 批量分发命令_准备要批量分发的Word文档

linux 批量分发命令

This guest article was written by Askar, the geek behind the DemoGeek tech site.

这篇客座文章是由DemoGeek技术网站背后的极客Askar撰写的。

If you work on a team or when you are dealing with your customers you might want to make sure that you distribute your documents the right way so that the information in the document reaches the right audience and the confidentiality of the information is respected.

如果您在团队中工作，或者在与客户打交道时，您可能需要确保以正确的方式分发文档，以便文档中的信息到达正确的听众，并尊重信息的机密性。

Word 2007 has a feature with which you can formally prepare your Word document for proper distribution to a group of people or even to any individuals with certain credibility factor.

Word 2007具有一项功能，您可以使用它正式准备Word文档，以将其正确分发给一群人，甚至分发给具有一定可信度因素的任何个人。

Preparation

制备

Launch Word 2007 and create the document the way you want.

启动Word 2007并按所需方式创建文档。

Once you are happy with the document and are ready to distribute, pause for a moment before hitting the email application and follow these simple steps to get the document ready for distribution. Keep in mind that these steps are isolated and what that means is you can pick and choose the steps that you wanted to follow.

对文档满意并准备好分发后，请稍等片刻，然后再单击电子邮件应用程序，并按照以下简单步骤操作，以准备好分发文档。 请记住，这些步骤是孤立的，这意味着您可以选择要选择的步骤。

Click on the Office Button and click on the “Prepare” menu option. There are 7 different options you should be able to see. I’ll explain each of those options so you can pick and choose the right combination of options for your distribution requirements.

单击Office按钮 ，然后单击“ 准备 ”菜单选项。 您应该可以看到7种不同的选项。 我将解释这些选项中的每一个，以便您可以选择和选择适合您的发行要求的选项组合。

Document Properties

文件属性

The first in the list is the “Properties’ option with which you can enter metadata information about the document.

列表中的第一个是“ 属性”选项，通过它可以输入有关文档的元数据信息。

You can enter the name of the document author, title, subject, keywords, category, status and comments.

您可以输入文档作者的姓名，标题，主题，关键字，类别，状态和注释。

Some of these can be viewed through the File >> Properties dialog.

其中一些可以通过文件 >> 属性对话框查看 。

Keep in mind that once you finalize the document you won’t be able to see these properties but until then you can associate properties with your document for others to get an idea of the document before opening it.

请记住，完成文档后，您将无法看到这些属性，但是在此之前，您可以将属性与文档相关联，以便其他人在打开文档之前先了解一下文档。

Inspect Document

检查文件

The second option in the list is the “Inspect Document” option. As part of the preparation to distribute your document you can inspect the document for comments, revisions, revision marks, ink annotation. You can inspect for hidden metadata or any personal information that’s been saved with the document. You can inspect for any custom XML data that’s been stored with the document. You can also inspect for any information on headers, footers and for any watermarks. Finally, you can also inspect for any hidden texts in the document.

列表中的第二个选项是“ 检查文档 ”选项。 作为分发文档的准备工作的一部分，您可以检查文档中的注释，修订，修订标记和墨水注释。 您可以检查隐藏的元数据或与文档一起保存的任何个人信息。 您可以检查文档中存储的任何自定义XML数据。 您还可以检查有关页眉，页脚和任何水印的任何信息。 最后，您还可以检查文档中是否有任何隐藏的文本。

Choose the inspection options you wanted to make sure before you distribute the document and when you hit the “Inspect” button Word will inspect the document and will notify you of any items that it finds on its inspection.

选择您要确保在分发文档之前以及单击“ 检查 ”按钮时要确保的检查选项，Word将检查该文档，并将在检查中发现的任何项目通知您。

The items that need your attention would be marked with an exclamation mark and you can choose to re-inspect if you want.

需要注意的项目将带有感叹号，您可以根据需要选择重新检查。

Encrypt Document

加密文件

Third in the list is the “Encrypt Document” option. Choose this option if you want the document to be viewed only by certain people you trust. It allows you to encrypt the document with a password of your choice and the users have to enter this password to view the document.

列表中的第三个是“ 加密文档 ”选项。 如果只希望您信任的某些人查看文档，请选择此选项。 它允许您使用您选择的密码来加密文档，并且用户必须输入此密码才能查看文档。

Choose a password that you can distribute to the group. My advice is to not choose a password that you personally use but rather a password which no one can use it to trace back to your online accounts or any sensitive accounts that you use personally.

选择您可以分配给该组的密码。 我的建议是不要选择您个人使用的密码，而是选择任何人都无法使用它来追溯到您的在线帐户或您个人使用的任何敏感帐户的密码。

Confirm the password one more time. Passwords are case-sensitive and make sure to preserve/remember the password as there is no way to recover the password if you forget and there is no way to open the file if you forget the password.

再次确认密码。 密码区分大小写，请确保保留/记住密码，因为如果您忘记密码，则无法恢复密码；如果您忘记密码，则无法打开文件。

Once encrypted you should be able to see that the menu option has a little background color to indicate that this document is encrypted.

加密后，您应该能够看到菜单选项的背景色略微表明该文档已加密。

When people on your distribution group try to open an encrypted document they’ll be prompted to enter a password.

当您的通讯组中的人员尝试打开加密的文档时，系统会提示他们输入密码。

Without a password they won’t be able to open the document at all.

没有密码，他们将根本无法打开文档。

Restrict Permission

限制权限

Fourth on the list is the “Restrict Permission” option. You can use the “Restrict Permission” option to restrict what people can do with the document. If the document is sensitive then you can use “Restrict Permissions” to restrict them from editing, copying and printing the document.

列表上的第四个是“ 限制权限 ”选项。 您可以使用“限制权限”选项来限制人们可以对文档执行的操作。 如果文档敏感，则可以使用“限制权限”来限制它们编辑，复制和打印文档。

Restrict Permission uses Windows Rights Management client to implement the restrictions.

限制权限使用Windows Rights Management客户端实施限制。

You might be prompted to install the Windows Rights Management tool. Don’t worry, go ahead and install it, it is from the trusted source. Once installed you should be able to configure what people can do with the document.

可能会提示您安装Windows权限管理工具。 不用担心，请继续安装它，它来自受信任的来源。 安装完成后，您应该能够配置人们对文档的处理方式。

Add a Digital Signature

添加数字签名

Fifth in the list is the “Add a Digital Signature” option. Digital Signatures ensure the integrity of the document. Think of Digital Signatures as a paper signature but done electronically for convenience. When a document has digital signature it signifies the integrity and trust of the document. This would come in handy if you are distributing the document to a very large group of audience.

列表中的第五个是“ 添加数字签名 ”选项。 数字签名可确保文档的完整性。 将数字签名视为纸质签名，但为方便起见以电子方式完成。 当文档具有数字签名时，它表示文档的完整性和信任度。 如果您将文档分发给大量的读者，这将很方便。

Click on the “Add a Digital Signature” option and Word will prompt you with the above dialog to search for Digital Signature providers on Office Marketplace.

单击“ 添加数字签名 ”选项，Word将在上面的对话框中提示您在Office Marketplace上搜索数字签名提供程序。

On its Office Online Marketplace you should be able to find a Digital Signature provider that you can use to sign the document.

在其Office Online Marketplace上，您应该能够找到可用于对文档进行签名的数字签名提供程序。

Run Compatibility Checker

运行兼容性检查器

Let’s skip the to the last option “Run Compatibility Checker” first. If you have used any features that are specific to Word 2007 and if you suspect your audience might be using older versions of Word then you might want to run the Compatibility Checker to make sure your document can be read by the entire audience.

让我们先跳过最后一个选项“ Run Compatibility Checker ”。 如果您使用了Word 2007特有的任何功能，并且怀疑观众使用的是旧版Word，则可能需要运行兼容性检查器以确保整个读者都可以阅读您的文档。

Word 2007 will run a set of predefined compatibility checks and if it finds any compatibility issues it will list them on the above dialog, if not you are good to move to the final step before distributing the document.

Word 2007将运行一组预定义的兼容性检查，如果发现任何兼容性问题，它将在上面的对话框中列出它们，如果没有，则最好在分发文档之前转到最后一步。

Mark as Final

标记为最终

This should be the last step you wanted to follow before you distribute the document to the group. As the name indicates this action will mark the document as all set for distribution.

在将文档分发到组之前，这应该是您要遵循的最后一步。 顾名思义，此操作会将文档标记为已分发。

As this makes significant changes to the document you’ll be prompted to make sure you want to mark the document as final.

由于这会对文档进行重大更改，因此系统会提示您确保将文档标记为最终文档。

Once a document is marked as Final the document cannot be edited and will be cleaned of any proof readings, comments etc.

将文档标记为“最终”后，该文档将无法编辑，并且不会清除任何校样，注释等。

Finalized Documents get a new icon on the status bar that looks more of like a rubberstamp on a paper.

最终文档在状态栏上显示一个新图标，该图标看起来更像纸上的橡皮图章。

Getting a document prepared for distribution can help you avoid certain obvious mistakes that you make when you distribute a document to a large group of people. You don’t have to follow all the steps; rather you can pick and choose which one you want/prefer. Word 2007 is flexible enough to do what you ask it to do when preparing a document for distribution.

准备好要分发的文档可以帮助您避免在将文档分发给一大群人时犯的某些明显的错误。 您不必遵循所有步骤。 您可以选择想要/喜欢的一个。 Word 2007具有足够的灵活性，可以在准备分发文档时执行您要求的操作。

I hope you find this useful and I hope you make use of Word 2007’s capability to properly finalize a document before distribution. If you have any questions or comments please let me know in comments.

我希望您觉得这很有用，也希望您利用Word 2007的功能在分发前正确完成文档的定稿。 如果您有任何问题或意见，请在评论中让我知道。

翻译自: https://www.howtogeek.com/howto/3298/prepare-your-word-document-for-mass-distribution/

linux 批量分发命令