如何写每周工作报告(How to Write a Weekly Report)

从年初开始，Manager要求将DailyReprot 换成WeeklyReport。一个主要原因是想创造一个机会提高英语能力，还有一个原因是以往的日报太形式化，没有什么实质性的东西，看不看两可。

过去的日报中主要是关于当前正在解决哪写Bug，状态如何。状况说明也非常简单，通常是一两个词。总共三两分钟就可以搞定。

到现在为止，应该发过8、9次周报了。每次都要花费一个小时，甚至更多。花费时间长的一个主要原因是不知道写哪些内容，有时候甚至属于没话找话说(也许说得有点严重了)。

不过花这么长时间确实有问题。总觉得写周报的时间最好控制在半个小时左右，否则就像是在挤东西，为了写而写，非常痛苦。为此我在网上Google了一下如何写周报，要写些什么东西，为了更好的完成周报平时应该做些什么。

 

总的原则

• 要实事求是，要客观

• 用事实和数字说话

• 简单明了，重点突出

• 周四或周五上午发出
  • 这样Manager可以有充足的时间阅读和处理

周报内容

• 急需解决的问题 (Urgent)

工作中存在的问题 (Problems)

工作中碰到的问题是什么，有没有解决方案或者建议。不要简单地把问题丢给别人。

• 一周工作要点和进展状况 (Daily work)

重点突出取得成果，而不是简单罗列进度，像记流水账。

每天花几分钟整理一天的工作可以大大减少写周报的时间。

把做事情碰到的一些问题和一些新思路做一个总结和回顾，不要看成一项任务，这样会提高主动性。

• 请求和建议 (Requests and proposals)

需求、想法、建议.

• 下周工作计划 (Plans)

把周报看成是一个双向沟通的机会。当然Manager不要光读，也应该尽量给出反馈。

 

还看到一个比较好的观点：

周报是完全公开透明的，同时也是双向制的，什么意思？你的周报抄送给部门所有同事包括Boss，Boss同样也会写周报抄送给大家。

这么做周报有什么好处？

1 团队人数上升到一定数量，组内成员其实不太清楚其他同学在做什么，周报正好提供了一个途径让大家了解各自所做的事情。

2 很重要的一点，抄送所有人特别是Boss，营造开放透明的氛围，有问题抛出来，有分享也请发出来。

 

一个比较好的关于如何写周报的介绍（不过是English的）。

http://www.slideshare.net/VladNikolaev/how-to-write-a-weekly-report-presentation

 正文整理在下面。

1.  How to Write aWeekly Report

2.

In general, the employee’s performance can be evaluated by theachieved results.

But as for an employee’s day-to-day activities, the productivityof his/her efforts during the paid work-time, and …

3.

… finally, the employee’s own thoughts about the job itself all of that might be knownprimarily from his/her weekly reports .

Of course, if these exist at all….

4.

Who needs the weekly reports and why?

5.

For a junior staffmember the weekly report is the onlypossibility to demonstrate to his/her management that h e /she is:

 

doing the right things,

doing things right,

loyal to the company,

constantly progressing his/her knowledge and skills.

6.

The middle-levelmanagement uses the reports of his/her subordinates for the:

evaluation of their performance,

keeping notice on their daily activities and issues theyface,

keeping track of the progress on the assigned tasks.

7.

How to write weekly reports?

8.

The report should be concise and clear, and shall notgenerally exceed one page.

A long weekly report :

requires longer time for preparing and , consequently, forreading and checking it,

is an indicator of writer 's in ability to analyzeinformation , and to set up the priorities.

9.

Weekly report must serve like two-way communication tool.

 

Manager shall not just read, but make comments in the employee’s report .

Feedback iscrucially important, even if it will look like a simple “OK“ remarks.

Subordinate shall keep asking his/her Manager to makecomments in his/her weekly reports.

10.

Weekly report shall be sent in-time.

 

It is better to send your report on Friday’s afternoonsinstead of Monday’s mornings - simply because your Manager may have time forchecking them only on weekends.

11.

The time required for writing and checking the weeklyreports should be planned in your schedule.

 

Spend 5 minutes  daily to summarize your activities, andyou will make a remarkable weekly report on Friday evening in just 10 minutes.

12.

Weekly report shall have a permanent structure.

 

It shall contain permanentsections placed in a certain order.This will make the report easier to write, and, consequently, easier to read.

It is better to assignnumbers to the report lines within each section.

13.

What should be inside the weekly reports?

14.

Weekly report structure

 

Urgent!

Reminder

Problems

Daily work

Requests and Proposals

FYI

Plans

 

15.

Weekly report structure - Urgent!

 

Immediate feedback or action is needed

16.

Weekly report structure - Reminder

 

Still waiting for…

Waiting for… since…

Waiting for… untill…

 

17.

Weekly report structure - Problems

 

You shall report here the problems encountered during thereporting period and expected to be resolved in a regular way, with no need forthe additional resources. Suggest an action plan.

18.

Weekly report structure - Daily work

 

You shall list here your own activities as well asactivities of the unit that reports to you for the reporting period . Support yourreport with facts and numbers highlighting the achieved results . Group theitems by related topics.

 

19.

Weekly report structure - Requests and proposals

 

Ideas, suggestions, enquiries for complementary informationor requests for the allocation of additional resources.

20.

Weekly report structure - FYI

(section for the middle -level management only)

 

Overall work assessment of the managed units in terms oftheir plans, KPI and progress towards Company’s objectives.

21.

Weekly report structure - Plans

 

You shall briefly specify them for the next reportingperiod.

Rank the priorities as : important and urgent, justimportant , and just urgent.

22.

Weekly report shall demonstrate primarily the achieved results butnot just things in process.

23.

Weekly report shall indicate how productive is employee’sworktime, and how well the employee performes his/her duties.

24.

And the last important note about weekly reports writing:

 

Clarityof writings indicates the precision of mind.