Scrum Ceremonies

Scrum Team Ceremonies

Meeting Name	Facilitator	Mandatory Attendees	Optional Attendees	Frequency	Meeting Objective
Daily standup	Scrum Master	SCRUM Team members SCRUM master	Product Owner Others by invitation only	Daily	15-30 minutes max. What was done, what will you do, and raised impediments. Resolution to problems should happen outside of this meeting.
Backlog Grooming	PO	SCRUM Team members SCRUM master Product Owner	By invitation only	Weekly	PO presenting what’s behind Story and leads discussion with team. Team backlog grooming can happen during this meetings. Duration is about 1 hour per session.
Sprint Planning	Scrum Master	SCRUM Team members SCRUM master Product Owner	Product managers	Once in a Sprint	Backlog review, Q&A, priorities discussion. Reviewing readiness of items for Sprint. As result, selecting items to be taken in to Sprint. Scheduled. Breakdown of stories into tasks. Pulling of the items from backlog. Reprioritization is expected to happen as needed. Overall duration 2-3 hours, broken into sessions.
Sprint Review and Demo	Scrum Master	SCRUM Team members SCRUM master Product Owner	Anyone	Once in a Sprint	Presenting outcome of the Sprint using a demo and collecting feedback. Teams may need to split Review and Demo and invite required stakeholders for each. Its requested to record Demo and distribute within IA team.
Sprint Retrospective	Scrum Master	SCRUM Team members SCRUM master	By invitation only	Once in a Sprint	What worked well, what not. How team would try to improve processes within next Sprint. Agree on improvement priority for next Sprint.
Scrum of Scrums	Scrum Master / Program Mgr	Scrum Master	Product Owners Dev Managers	Weekly/ Once in a Sprint	Cross scrum team risk identification and dependency management Facilitate dependency coordination between scrum teams Identify risks to deliverables Provide continuous visibility to architecture and technical leadership on progress of product design integrity and quality. Launch requirements are addressed

Scrum-of-scrums (SOS)

This section describes the purpose of the Scrum of Scrums meeting and how to go about it.

The purpose of the Scrum of Scrum meeting is to address two primary project management needs during the course of a release:

Cross scrum team risk identification and dependency management
Facilitate dependency coordination between scrum teams
Identify risks to deliverables
Provide continuous visibility to architecture and technical leadership on progress of product design integrity and quality.
Launch requirements are addressed

This will be a short coordination and commitment meeting between Scrum Masters, PO’s rather than a status pull, review, or retrospective. Jira and eTrack will be used to determine our program technical risks

Program scrum questions

What did you complete for the other teams since we last met?
What do you plan to complete for the other teams before we meet again?
What do you need from the other teams for the next sprint?
Is anything slowing your team down that is outside your control?
Are you planning to change anything that the other teams depend on?
Do you anticipate anything that will change your team’s burn-down velocity?

Launch requirements

(Marketable content readiness check Sales and marketing collateral to assure the product is supportable. The scrum teams to provide the collateral, at least every sprint.)

Did you change any s/w that impacts trade compliance, encryption changes in code?
Did you change any 3^rd party s/w?
Did you change any open source s/w?
Did the Coverity run issues get put into eTrack?
Is anything slowing you from completing the launch stories?

End-to-End process

Scrum of Scrum Facilitator schedules and kicks off meeting
Each Scrum Master takes their turn to provide their team’s progress, risks & issues, dependencies, and challenges overcome … answers any questions and takes action items
Scrum of Scrum Facilitator records any action items and owners
Individual team members coordinate any offline discussions to resolve more involved matters identified during the meeting
When all teams are done, Scrum of Scrum Facilitator closes meeting