ntegrated Financial Management: Construction Plan for Departmental Budget Preparation Management Sys

ntegrated Financial Management: Construction Plan for Departmental Budget Preparation Management System

catalogue

1 Overall Design 3

2 Business Process 4

3 Functional Design 6

3.1 System Settings 6

3.2 Quota Management 10

3.3 Budget Review 11

3.4 Basic Information 12

3.5 Surplus Funds 13

3.6 Control Number Management 13

3.7 Report Query 15

3.8 Data Transmission 16

3.9 Budget Conversion Indicators 16

3.10 Budget Import and Export 18

3.11 System Management 18

3.12 Query Report 23

1 Overall design

The departmental budget preparation system is developed using a unified coding system of the application platform. Through the platform's relevant components, it ensures the security of system data, provides sharing of information resources, and compatibility with other business systems. It realizes an information system with customized functions, strong scalability, versatility, and good usability.

The departmental budget preparation system can seamlessly connect with the basic information database and project information database, achieving a "two up and two down" management process for departmental budget preparation. The basic expenditure part in departmental budget preparation is extracted from the basic information database, while the project expenditure part is extracted from the project information database. The system provides two up and two down process configuration through its own process configuration function, and below is the control number function, which allows the financial business department to control the overall fund budget by department or project.

The departmental budget preparation system comprehensively reflects the revenue and expenditure activities of the department. It is a budget prepared by various budget departments, reviewed by professional review institutions and financial departments, and submitted to the People's Congress for review and approval, reflecting all revenue and expenditure of the department. Its main responsibility is to establish a complete budget for the department, which reflects all revenue and expenses of the department.

Figure 3.1 1: Overall Business Structure of Budget Compilation and Review System

The above figure is the overall business structure diagram of the budget review system, which illustrates the overall composition of the budget review system in the simplest and clearest way possible.

The main functions of department budget management include: system settings, quota management, budget preparation and review, budget conversion indicators, budget import and export, basic information, surplus funds, control number management, report query, data transmission, system management, and report query.

1. Basic data management: Collect various basic data such as personnel and assets of budget units to achieve integrated management of financial basic data.

2. Project management: A unified project management platform that enables the full process management of project budget application, review, rolling, and other financial solutions.

3. Budget review: Based on detailed basic data management and comprehensive project management, achieve scientific and refined departmental budget preparation.

4. Surplus fund management: By managing budget surplus funds, the goal is to reduce fund accumulation and improve fund utilization efficiency.

5. Control number management: By defining a control number calculation model and combining it with surplus funds, macro fiscal policies are transformed into specific control measures.

6. Personnel quota management: Set up a scientific and reasonable personnel quota system, and combine it with basic data to automatically calculate basic expenses.

7. Data transmission: Implement the transmission of budget data between budget units and financial departments. All business processes achieve data exchange through data transmission.

8. Budget conversion to indicators: Convert approved temporary budget data into indicators and other functions of the indicator management system.

2 Business processes

The business process of the budget preparation system is shown in the following figure:

Figure 3.1 1: Budget Preparation System Business Process

1. The finance department customizes input forms that require units to fill out, including data review definitions, unit basic number tables, personnel information tables, asset information tables, project input tables, project details tables, and other project related tables, and distributes them to units.

2. After receiving the initialization file issued by the higher authorities, the unit shall fill out the relevant information form according to the requirements of the financial department, and after data review, submit it to the higher authorities.

3. After receiving the "one up" submission documents from the financial receiving unit, the basic information of the unit and the reported items are reviewed, and the unit control number is issued and distributed to the unit.

4. The unit receives the issued documents of the "second round", fills in the department's budget according to the requirements of the control number, and reports it to the superior department.

5. The financial department receives the "second upper" data files from the unit, reviews them, and generates a budget preparation status table for submission to the National People's Congress. After approval by the National People's Congress, it will be issued to the unit.

3 Functional Design

The department budget preparation system is developed and implemented using an integrated platform growth approach, which can achieve seamless integration with basic information databases, eye-catching information databases, indicator management systems, etc. This mainly includes functions such as system settings, data collection, quota management, budget review, basic data, control number management, and budget conversion to indicators.

Figure 3.1 1: Functional structure diagram of department budget preparation management system

The specific functional design is as follows:

3.1 System Settings

1. Input type report maintenance

a) Report Definition

The report definition mainly defines the various input forms, project category detailed input forms, and project category corresponding input forms required for departmental budget management.

Add Report: Add a new input type report.

Copy Table: Copy the target input table. The structure of the new input table is consistent with the target input table, and the formulas in the input table need to be redefined

Delete Report: Delete the specified input table.

Report Data Column Maintenance: Define the names and attributes of each element column in the input table

Report data object registration: Register the views of each input report for querying references in the report subsystem

Reference maintenance: used to maintain the content that data columns in the report definition can reference. This is a system level application added here, and it is not allowed to delete those reserved by the system

Report grouping setting: Set the grouping display format for the input interface

Report sorting settings: Set data sorting rules for the input interface

Business Association Management: Set the association relationship between the referenced data in the input table

Single page definition: Set the input interface for reports, including basic unit number tables, general input reports, and fixed row lists

Display settings for the income and expenditure summary table: Define the corresponding relationship between the category of income items and the nature of expenditure funds in the income and expenditure summary table interface

b) Batch data modification

This function is used to batch process unit data that meets the conditions. The data table selection only lists reports with permissions under the current login business type

Add batch modification

Edit batch modifications

Delete bulk modifications

Preview batch modification

Execute batch modifications

c) Report data deletion

According to needs, selectively delete relevant data (you can choose units, reports, report data columns, etc. to determine the data to be deleted through column combinations)

2. Audit Definition

The audit definition is used to define various audit relationships within and between the input reports in the department's budget management process, which can greatly improve the efficiency of financial personnel in reviewing data. This system can be generated through manual definition and template definition.

Review view registration is used to set the view or physical table for review purposes

Add audit definition: Define various audit relationships in the department's budget management process

Add audit definition: Delete unnecessary audit definitions in department budget management

Template generation audit definition: The two major types of audit relationships between the income project data entry table and the expenditure project data entry table, as well as between the government procurement table and the expenditure project data entry table, can be automatically generated through templates

Export Audit Definition: Export the set audit definition

Import Audit Definition: Import the backed up audit definition into a department budget elsewhere

Audit Definition Copy/Paste: Copy an audit definition to quickly modify it to the desired style

Corresponding unit of approval formula: In practical work, different types of units use different approval relationships according to business needs. Using approval/unit can set the unit corresponding to the approval definition

Copy/paste audit unit: Copy the unit corresponding to one audit definition to another audit definition

Set audit error: Set the allowable error range for this audit definition

Audit Definition Check: Used to check defined audit cross checking relationships

3. System permission settings

a) Corresponding units of departments

The corresponding unit of a department is used to set the correspondence between departments and units.

b) User's corresponding department

User Corresponding Department is used to set the correspondence between users and departments.

c) User Role Corresponding Unit

User Role Corresponding Unit is used to set the correspondence between user roles and units. In this system, units are processed as a dimension of data permissions, and the corresponding settings of users or roles with units will affect the display of user data permissions.

d) Batch authorization of corresponding units

Batch authorization of corresponding units is the process of copying the corresponding units of a user or role in bulk to a group of users (or roles).

e) User management unit

The user management unit is used to set the corresponding management relationship between users and units. In this system, units are processed as a dimension of data permissions, and the corresponding settings between users and units will affect the display of user data permissions.

f) Data permission registration

Data permission registration refers to registering permissions for the input tables that exist in the system.

g) Initial data settings

The initial data setting is to set up reports and data columns for public roles.

h) Data permission settings

Data permission settings are used to set reports and data columns for general roles and users.

i) Data batch authorization

Batch authorization is the process of copying the data permissions of a user or role in bulk to a group of users (or roles).

j) User unit account permission settings

The setting of user unit account permissions is to set the combination permissions for the corresponding unit and account of the user. Units, accounts, and reports all support reverse selection.

k) Report account settings

Report account setting is the process of setting the range of available accounts corresponding to a report.

l) Data lock settings

The data lock setting is used to control the modification of data, and locked data cannot be modified.

Department lock: After being locked, users in that department only have read-only permissions;

Unit lock: After locking, the data of the unit becomes read-only;

Report lock: After locking, the report becomes read-only;

Account lock: After locking, the items that use the account only have read-only permissions;

Report Unit Lock: A combination lock between a report and a unit, which makes the report of that unit read-only after being locked;

Report department lock: a combination lock for reports and departments, which makes the report for that department read-only after being locked;

Project category lock: After locking, the project category becomes read-only.

m) Permission Query

Permission queries are used to query the permissions of units, data tables, and data tables corresponding to user roles.

n) Unit version status permission settings

Unit version permission setting is used to set the operation permissions for different approval statuses and project main fields of unit side projects.

4. System usage settings

The system usage settings are mainly used to maintain some parameter settings in the department's budget management process. Specifically, it includes:

a) Data transmission method settings

The data transmission method setting is used to set the way in which the financial department receives files submitted by budget units.

The expenditure table receiving method is set to maintain the way the financial department receives expenditure items from budget units.

Other report receiving methods are set to maintain the way the finance department receives other input type reports.

The business type setting can be used to set the distribution mode and define the distribution scope rules by pagination.

b) Project Display Settings

The project display settings are mainly used to set the combination display method of the fund nature of project data.

c) Extended Reference Maintenance

Extended reference maintenance is used to maintain the content that data columns in report definitions can reference, and this reference can be layered. It is divided into extended reference maintenance and floating table extended reference maintenance.

Add extension reference: Add a new extension reference

Delete extension reference: Delete the corresponding extension reference

Add subordinate references: Add subordinate reference content for extended references

Delete subordinate references: Delete the subordinate reference content of extended references

Insert subordinate reference: Insert a new reference of the same level before a subordinate reference

d) System switch settings

The system switch settings are used to maintain the options for system data entry, project entry, data transmission, and department unit relationship settings.

e) System initial settings

The initial system settings mainly include business year, default amount measurement unit, default decimal places, attachment size limit, network transmission HTTP address, and other operations.

f) Business operation maintenance

Business operation maintenance allows custom stored procedures to be applied to programs.

Operation maintenance, operation category maintenance, system state transition and execution.

g) Business data backup

Business data backup is used to manually backup business data. The backed up business data can be queried through reports.

5. Formula refresh

The refresh order setting is used to modify the refresh order of inter table formulas.

6. Report formula refresh

Report Formula Refresh is used to refresh report data that uses formulas.

7. Login password settings

The login password setting is used to modify the password of the current logged in user.

3.2 Quota management

Quota management is used to maintain quota standards and set corresponding quota standards for units

Quota management includes quota standard setting and unit quota setting.

1. Quota standard setting

Quota management: used to maintain quota standards, set corresponding quota standards for units, and conduct quota calculations.

a) Standard category maintenance

Standard class file maintenance is used to add, delete, and modify various standard class files.

b) Quota standard setting

The setting of quota standards completes the setting of standard values for normal budget preparation. Quota standards can be maintained at different levels, with only the final level standards requiring numerical values to be filled in, while intermediate level standards only reflect hierarchical relationships.

Add peer standards: Add standards that are at the same level as a certain type of standard

Add subordinate standards: Add subordinate standards of a certain type of standard

Delete criteria: Delete a certain type of standard

Modify quota standards: Modify standard names or values

2. Unit quota setting

The unit corresponding quota is used to set the category to which each unit corresponds to different standards. Due to the different standard categories corresponding to each unit, which means they have different personnel quota standard values, setting quota standards, unit corresponding quota settings, and setting the corresponding relationship between expenditure item categories and economic subjects can achieve control over the normal expenses of each department.

3. Expense Item Entry Settings

The expenditure item entry settings can be achieved through several menus such as "General Entry Settings", "Batch Entry Settings", and "Unit Entry Settings"

a) General input settings

The expenditure item entry settings are mainly used to set the correspondence between expenditure items and economic subjects, as well as the relationship between the nature of expenditure funds, as well as the addition of unit cell corresponding formulas, formula corresponding units, and public formulas.

b) Batch Entry Settings

Batch input settings enable batch setting of formula corresponding units, displaying all defined formula information, and displaying formula content.

c) Unit Entry Settings

"Unit Input Settings" enables viewing all quota formula information of a unit, using the quota information of a certain unit as a template, setting the quota information of other units to be the same as the template unit, displaying formula content, and setting the corresponding relationship between formulas and units.

3.3 Budget preparation and review

Budget preparation and review mainly involve budget units preparing budget data, and then submitting the budget to the finance department, which reviews the budget based on total financial resources. This function is used to complete the input and review of budget preparation, mainly including department data input and comprehensive budget processing.

1. Budget review data input

When the budget data of a department cannot be reported in a timely manner or when the finance department needs to add project data to the budget unit, this function can be used to add budget projects, and at the same time, it can also complete the modification and review of the unit's submitted data.

a) Summary of income and expenditure

The income and expenditure summary table is used to browse the items of income and expenditure items

 
笔记
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重点词汇
部门预算 Department Budget ; Departmental Budget
管理系统 management system ; managerial system ; supervisory system
业务流程 process ; business process ; bpm ; Orchestration
功能设计 【计】functional design
基础资料 basic data ; basic information ; base data ; DATA BASE
数据传送 data transfer
系统数据 system data
提供信息 Information ; Provide information ; providing information ; say
可扩展性 Scalability ; Scalable ; extensibility ; eXtensible ; extendibility
信息系统 information system
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