数据库初学者_初学者：如何在Outlook 2013中维护，存档和备份数据-CSDN博客

数据库初学者

Today, we’re covering the “boring” Outlook stuff. Maintenance and security, as in, maintaining and securing your Outlook 2013 data file – full of all your important data – by backing up and archiving it.

今天，我们将介绍“无聊的” Outlook内容。维护和安全性，例如，通过备份和存档来维护和保护Outlook 2013数据文件(包含所有重要数据)。

As of this far, if you’ve been using Outlook to compose and send e-mails, and you’ve taken the time to import your G-mail contacts into your address book, or the fact that you’re even using an Outlook address book, means you have a lot of data that needs protecting.

到目前为止，如果您一直在使用Outlook编写和发送电子邮件，并且已经花了一些时间将G-mail联系人导入通讯录，或者您甚至在使用Outlook，地址簿，意味着您有很多需要保护的数据。

Similarly, you’ve also probably spent a lot of time and work creating your calendars, adding tasks and todo lists, and maybe even have a bunch of notes you want to save.

同样，您可能还花费了很多时间和精力来创建日历，添加任务和待办事项列表，甚至还有很多要保存的笔记。

All this boils down to is making sure that you at least occasionally back up your data file because as any of us can attest, it’s pretty frustrating and depressing to lose all your data and have to start over.

归根结底，这是确保您至少偶尔备份数据文件，因为正如我们每个人所能证明的那样，丢失所有数据并必须重新开始非常令人沮丧和沮丧。

邮件控制面板 (Mail Control Panel)

To begin, let’s have a quick look at the Mail control panel in Windows.

首先，让我们快速查看Windows中的“邮件”控制面板。

As the image shows, you have access to three key areas of your Outlook setup. That said, clicking either the “E-mail Accounts…” or “Data Files…” buttons will open the same window, on their corresponding tabs.

如图所示，您可以访问Outlook安装程序的三个关键区域。也就是说，单击“电子邮件帐户...”或“数据文件...”按钮将在其相应的选项卡上打开相同的窗口。

In the following screenshot, we see the E-mail tab, which will let you take actions on your e-mail account(s) such as repairing or changing them. You can also see where data is stored for each account.

在以下屏幕截图中，我们看到“电子邮件”选项卡，该选项卡使您可以对电子邮件帐户执行操作，例如修复或更改它们。您还可以查看每个帐户的数据存储位置。

If you want to affect these data files directly, you’ll need to click the “Data Files” tab. There’s some handy things you can do here.

如果要直接影响这些数据文件，则需要单击“数据文件”选项卡。您可以在这里做一些方便的事情。

For example, you can click the “Open File Location” button to see where your data files are located. This is handy, because you’ll want to know where they are in case you ever need to scan and repair them (discussed in the next section).

例如，您可以单击“打开文件位置”按钮以查看数据文件的位置。这很方便，因为您需要知道它们在哪里，以防您需要扫描和修复它们(在下一节中讨论)。

There’s another cool feature you can use from the Account Settings window. If your data file(s) has gotten huge and is taking up tons of disk space (some people collect gigabytes upon gigabytes of old e-mail), then you can compress it.

您还可以从“帐户设置”窗口中使用另一个很酷的功能。如果您的数据文件已经变得很大并且占用了大量的磁盘空间(有些人收集了数十亿字节的旧电子邮件)，则可以对其进行压缩。

Click the “Settings” button on the Data Files tab and then click “Compact Now” to reduce the size of your Outlook data file.

单击“数据文件”选项卡上的“设置”按钮，然后单击“立即压缩”以减小Outlook数据文件的大小。

The Mail control panel is a reliable way to maintain your data files and profiles, but it isn’t the only way, and the Outlook application will also let you administer to your mailboxes. We’ll show you these controls right after we demonstrate how to repair your data files.

邮件控制面板是一种维护数据文件和配置文件的可靠方法，但这不是唯一的方法，Outlook应用程序还可以让您管理邮箱。在演示如何修复数据文件之后，我们将立即向您显示这些控件。

运行PST维护工具 (Running the PST Maintenance Tool)

If you hadn’t noticed by now, Outlook data is stored in a .PST or .OST file, and most of the time, there’s nothing wrong with that.

如果您现在还没有注意到，则Outlook数据存储在.PST或.OST文件中，并且在大多数情况下，这没有什么问题。

Unfortunately, sometimes your data becomes corrupted, which isn’t the same thing as saying it is bad or hopelessly beyond recovery, you just need to run the included Inbox Repair tool. The Inbox Repair tool or “ScanPST” will scan and repair your personal folders file, validating and correcting any errors while making a backup of your corrupt .PST or .OST file just in case something goes wrong during recovery.

不幸的是，有时您的数据已损坏，这与说它是坏的或无可挽回的恢复是不一样的，您只需要运行随附的收件箱修复工具即可。收件箱修复工具或“ ScanPST”将扫描和修复您的个人文件夹文件，在备份损坏的.PST或.OST文件时验证并纠正所有错误，以防万一恢复期间出现问题。

The ScanPST tool can be found in your Outlook’s install folder, usually C:\Program Files\Microsoft Office\Office15. When you locate it, double-click the ScanPST utility to start it.

可以在Outlook的安装文件夹中找到ScanPST工具，通常是C：\ Program Files \ Microsoft Office \ Office15。找到它后，双击以启动它。

First thing you’ll need to do is browse to where your .PST or .OST files are located. In the following screenshot, you see where they are located on our computer. We choose one and click “Open.”

您需要做的第一件事是浏览到.PST或.OST文件所在的位置。在以下屏幕截图中，您可以看到它们在我们计算机上的位置。我们选择一个，然后单击“打开”。

If the ScanPST tool finds any errors, it will inform you as much and offer to repair. Click the aptly-titled button to initiate said repair.

如果ScanPST工具发现任何错误，它将告知您更多信息并提供维修。单击标题正确的按钮以启动所述修复。

Once finished, the ScanPST tool will let you know that your Outlook file has been successfully repaired.

完成后，ScanPST工具将使您知道Outlook文件已成功修复。

You can close the tool or repeat the process on any other data files as needed.

您可以根据需要关闭该工具或对其他任何数据文件重复该过程。

自动存档数据 (Automatically Archiving Your Data)

Let’s wind things up with some important information on how to best archive and back up your data. The first thing we want to discuss are your AutoArchive options. To begin, click the “File” tab on the Ribbon so that you see the following screen.

让我们用一些有关如何最好地存档和备份数据的重要信息来结束事情。我们要讨论的第一件事是您的自动存档选项。首先，单击功能区上的“文件”选项卡，以查看以下屏幕。

Immediately note, you can choose which account you want to attend to (if applicable) by clicking the drop-down menu located above the Add Account button.

立即注意，您可以通过单击“添加帐户”按钮上方的下拉菜单来选择要参加的帐户(如果适用)。

Let’s click the “Cleanup Tools” button and then select “Mailbox Cleanup” from the options. Below are the choices that you will see. Everything here is dedicated to trimming the fat from your inbox and archiving old messages.

让我们单击“清理工具”按钮，然后从选项中选择“邮箱清理”。以下是您将看到的选择。这里的所有内容都致力于减少收件箱中的内容并归档旧邮件。

Clicking the “AutoArchive” button means that Outlook will autoarchive any mail folders that have been configured as such. In order to set your autoarchive options, you need to right-click on a mail folder and select the “AutoArchive” tab.

单击“自动存档”按钮意味着Outlook将自动存档已如此配置的所有邮件文件夹。为了设置自动存档选项，您需要右键单击邮件文件夹，然后选择“自动存档”选项卡。

Here we see a typical mail folder Properties window. The AutoArchive tab will let you adjust how the folder is autoarchived. Note, in this screenshot, we have the folder configured to AutoArchive per its own schedule and actions.

在这里，我们看到一个典型的邮件文件夹“属性”窗口。 “自动存档”选项卡将允许您调整文件夹的自动存档方式。注意，在此屏幕快照中，我们已将文件夹配置为根据自己的日程安排和操作进行自动存档。

You can also assign the folder to autoarchive according to Outlook’s overall default autoarchive settings. If you set the folder to default settings, and then click “Default Archive Settings…” you will see the following dialog (because they’re “default,” whatever changes you set here will apply to every folder configured to default autoarchive).

您还可以根据Outlook的总体默认自动存档设置将文件夹分配为自动存档。如果将文件夹设置为默认设置，然后单击“默认存档设置...”，您将看到以下对话框(因为它们是“默认”，因此您在此处设置的任何更改都将应用于配置为默认自动存档的每个文件夹)。

Don’t forget, you can also find these settings by opening the Options and clicking the “Advanced” heading.

别忘了，您还可以通过打开“选项”并单击“高级”标题来找到这些设置。

Let’s move on now to manually archiving your data.

现在让我们继续手动归档数据。

手动存档数据 (Manually Archiving Your Data)

Simply, if you don’t want to use autoarchive, or you want to facilitate an archiving procedure on your own, return to the Cleanup Tools found on the Account Information screen, and click and choose “Archive” to open the following dialog.

简而言之，如果您不想使用自动存档，或者想要自己简化存档过程，请返回“帐户信息”屏幕上的“清理工具”，然后单击并选择“存档”以打开以下对话框。

Easy enough, you simply want to choose the folder you’d like to archive, select the date for your archive items, and then choose a folder to where you’d like your archive to be saved. That’s it, you’re done!

简单易行，您只需要选择要存档的文件夹，选择存档项目的日期，然后选择要将存档保存到的文件夹。就是这样，您完成了！

备份和还原Outlook数据文件 (Backing Up and Restoring Your Outlook Data File)

Backing up your Outlook data file(s) is as easy as copying your .OST or .PST files over to another hard drive, cloud server, thumb drive, or some other storage medium. You remember how to locate your data files?

备份Outlook数据文件就像将.OST或.PST文件复制到另一个硬盘驱动器，云服务器，拇指驱动器或某些其他存储介质一样容易。您还记得如何查找数据文件吗？

Open the Mail control panel and click the “Data Files” button. Click “Open File Location…” and you can then back up your data files.

打开邮件控制面板，然后单击“数据文件”按钮。单击“打开文件位置…”，然后可以备份数据文件。

On a side note, you could permanently relocate your data files to a cloud location, such as a OneDrive or Dropbox folder, thus assuring your Outlook data is always technically backed up.

附带一提，您可以将数据文件永久地重新定位到云位置(例如OneDrive或Dropbox文件夹)，从而确保始终在技术上备份Outlook数据。

To restore your backed-up data file, let’s go back to the File tab and select “Open Outlook Data File.”

要还原备份的数据文件，让我们回到“文件”选项卡，然后选择“打开Outlook数据文件”。

In the following screenshot, File Explorer automatically opens to our archives, but you can obviously browse to wherever your data files are located.

在下面的屏幕截图中，“文件资源管理器”将自动打开到我们的档案，但是您显然可以浏览到数据文件所在的位置。

Select the file you want, and click “Open” so you can access the data saved in the file. Once restored, you’ll be able to browse and view items as you normally would.

选择所需的文件，然后单击“打开”，以便可以访问文件中保存的数据。恢复后，您将能够像往常一样浏览和查看项目。

If you no longer need to access your backed-up data file, you can just right-click on the top-most folder and select the close option.

如果您不再需要访问备份的数据文件，则只需右键单击最顶部的文件夹并选择关闭选项。

Backing up and restoring data files is largely a manual activity but if you set up your folders to autoarchive frequently, and they’re archived to a location like a cloud folder, then you have some modicum of safety there.

备份和还原数据文件主要是一项手动操作，但是如果您将文件夹设置为经常自动存档，并且将其存档到云文件夹之类的位置，则那里的安全性不高。

The best way to ensure you don’t lose any data however, is to routinely back up your data files wholesale. Got anything you’d like to add? Please let us know in our discussion forum. As always, we look forward to your feedback.

确保您不会丢失任何数据的最佳方法是定期备份数据文件。有您要添加的内容吗？请在我们的论坛中告诉我们。一如既往，我们期待您的反馈。