如何在Word 2013中自动格式化现有文档

Word has a handy feature that automatically formats what you type, as you type it. This includes changing quotes to Smart Quotes, automatically creating bulleted and numbered lists, and creating hyperlinks from web addresses. However, what if you have an existing document you want to automatically format?

Word具有方便的功能，可在您键入时自动格式化您键入的内容。 这包括将报价更改为“智能报价”，自动创建项目符号和编号列表，以及从网址创建超链接。 但是，如果您有要自动格式化的现有文档怎么办？

The AutoFormat feature in Word not only works on text as you type it, but it’s also available on demand to format an entire existing document. This is useful if you get a document from someone else that needs a lot little formatting touch-ups. Notice in the image above that the web and email addresses are not formatted as hyperlinks and the list of two items is not formatted as a numbered list. We’ll show you how to set up Word so you can easily change formatting in an entire document with a few clicks.

Word中的“自动套用格式”功能不仅在您键入文本时起作用，而且还可以根据需要用于格式化整个现有文档。 如果您是从其他人那里获取的文档，而该文档需要很少的格式修饰，则此功能非常有用。 请注意，在上图中，Web和电子邮件地址未格式化为超链接，并且两项的列表也未格式化为编号列表。 我们将向您展示如何设置Word，以便您单击几下即可轻松更改整个文档的格式。

Word’s AutoFormat tool is not available on any of the ribbon tabs. Therefore, we need to add it to the “Quick Access Toolbar” to use it. Click the down arrow on the right side of the “Quick Access Toolbar” and select “More Commands” from the drop-down menu.

Word的自动套用格式工具在任何功能区选项卡上均不可用。 因此，我们需要将其添加到“快速访问工具栏”以使用它。 单击“快速访问工具栏”右侧的向下箭头，然后从下拉菜单中选择“更多命令”。

The “Quick Access Toolbar” screen displays on the “Word Options” dialog box. Select “Commands Not in the Ribbon” from the “Choose commands from” drop-down list.

“快速访问工具栏”屏幕显示在“字选项”对话框中。 从“选择命令自”下拉列表中选择“功能区中没有命令”。

Scroll down in the list below the “Choose commands from” drop-down list until you find the AutoFormat commands. Select “AutoFormat…” and click “Add.”

在“选择命令来源”下拉列表下方的列表中向下滚动，直到找到“自动套用格式”命令。 选择“自动套用格式...”，然后单击“添加”。

NOTE: The “AutoFormat…” command is the one that brings up the “AutoFormat” dialog box so you can change settings before applying automatic formatting to your document. You can also add the “AutoFormat Now” command if you know the settings are the way you like them and you just want to apply the automatic formatting immediately. For this example, we want to access the “AutoFormat” dialog box from the “Quick Access Toolbar.”

注意：“自动套用格式...”命令会弹出“自动套用格式”对话框，因此您可以在将自动套用格式应用于文档之前更改设置。 如果您知道设置是您喜欢的设置，并且只想立即应用自动格式设置，则也可以添加“立即设置自动格式”命令。 对于此示例，我们要从“快速访问工具栏”访问“自动套用格式”对话框。

The “AutoFormat…” command is added to the list on the right side of the dialog box. Use the arrow buttons to the right of the list to move the “AutoFormat…” command to a different location on the “Quick Access Toolbar.”

“自动格式化…”命令将添加到对话框右侧的列表中。 使用列表右侧的箭头按钮将“自动套用格式...”命令移动到“快速访问工具栏”上的其他位置。

Click “OK” on the “Word Options” toolbar to close it.

单击“ Word选项”工具栏上的“确定”以将其关闭。

Now, the AutoFormat feature is available on the “Quick Access Toolbar.” Click the “AutoFormat Dialog” button on the toolbar.

现在，“快速访问工具栏”上提供了“自动套用格式”功能。 单击工具栏上的“自动套用格式对话框”按钮。

The “AutoFormat” dialog box displays. You can choose to automatically format everything in the document at once (“AutoFormat now”) or to review each change as Word encounters them (“AutoFormat and review each change”).

显示“自动套用格式”对话框。 您可以选择立即自动格式化文档中的所有内容(“立即自动格式化”)，也可以选择在Word遇到它们时查看每个更改(“自动格式化并查看每个更改”)。

You can also specify the type of document (“General document,” “Letter,” or “Email”) to make it easier for Word to apply the automatic formatting process accurately.

您还可以指定文档的类型(“常规文档”，“信函”或“电子邮件”)，以使Word更加容易准确地应用自动格式设置过程。

There are additional options you can set to determine what Word changes when it automatically formats the document. Click “Options…” to access these settings.

您可以设置其他选项，以确定自动格式化文档时Word会发生什么变化。 单击“选项...”以访问这些设置。

The “AutoFormat” tab on the “AutoCorrect” dialog box displays. Select the items you want Word to format automatically. Click “OK.”

显示“自动更正”对话框上的“自动套用格式”选项卡。 选择要Word自动格式化的项目。 点击“确定”。

You are returned to the “AutoFormat” dialog box. Click “OK” to begin the automatic formatting process.

您将返回到“自动套用格式”对话框。 单击“确定”开始自动格式化过程。

Notice, in our example, that the web and email links are now formatted hyperlinks and the list became a formatted numbered list.

注意，在我们的示例中，Web和电子邮件链接现在是格式化的超链接，并且列表变成了格式化的编号列表。

Note that it’s very unlikely that the AutoFormat feature will catch all the formatting changes needed in your document. Every document is different, and you should review the document after applying the automatic formatting to see if there are any other formatting changes you need to apply manually.

请注意，“自动套用格式”功能极不可能捕获文档中所需的所有格式更改。 每个文档都不尽相同，您应在应用自动格式设置后查看该文档，以查看是否需要手动应用其他格式更改。

翻译自: https://www.howtogeek.com/213117/how-to-automatically-format-an-existing-document-in-word-2013/