EU4-14: Summarizing a meeting

Vocabulary

[TODD] Okay. Next item on the agenda is the company update, some of you have asked me about Sunset Computers.
[HARRY] Yeah. What's going on, Todd?
[TODD] Yesterday, I asked Joan what was happening. She confirmed that we are buying Sunset Computers.
[HARRY] Wow! That's big news!
[HARRY] So, what is the going to mean for us?
[TODD] It's very good news. You know we've been having trouble with sales in Asia, right?
[HARRY] Uh-huh.
[TODD] Well, this deal could make us stronger over there. Sunset Computers have big customers in China and Korea.
[SALLY] Oh, yeah. That's right.
[HARRY] But do we need to worry about our jobs?
[TODD] Absolutely not, The outlook is really good. Oh, and one more thing. This is confidential. Do not talk to anyone outside the company.
[SALLY] Okay.
[HARRY] Got it.
[TODD] Great. Are there any more questions?
[TODD] So, to summarize: This deal is good for us. NO job cuts. The outlook is great, And there's only one action item. -please clean up your desks.

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Key words

• big news
• what is that going to mean for us?
• trouble
• Are there any more questions?
• So, to summarize
• action item
• Okay, That’s it. Thank you for coming.

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Grammar

1. Reported questions-past tense

说话内容可以用过去时和现在时进行转述。

I want to know the latest states figures.
Cody says he wants to know the latest sales figures.
Cody said he wants to know the latest sales figures.

无论如何，问题通常用过去时提出。注意，在提出的问题里，句子的顺序改回主语+动词。

How’s the team doing?
Cody asked how the team is doing.
When are we going to get aa new computer system?
John asked when we were going to get a new computer system.

记住，当你转述某人的提问时，你可能需要改变代词和动词来进行正确的转述。

Where are you meeting?
Cody asked where we are meeting.

下面是一些直接疑问句和间接疑问句的例子。

Who are the visitors?
Cody asked who the visitors are.

Why are the visitors coming?
Cody asked why the visitors are coming.

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2. Anyone 和 anything

当你谈论的东西的数目并不重要或不易识别的时候，在否定句和疑问句中用不定代词anyone和anything.

Don’t tell anyone about this.
Does anyone have questions?
I don’t have anything to report.
Mile. do you want to say anything?

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Expressions

1. Closing a meeting

会议结尾常常分为几个步骤，每步都清楚明了。

1. 最后提问

Are there any further questions?

2.总结会议

To summarize, sales look good.

3.陈述会议决议

Remember, there is one action item: Confirm your team sales.

4.结束会议

That’s it. Thanks, Have a great day.

2. Writing a meeting summary

会后，可能需要把总结发邮件告诉同事。这里有一份可供参照的样文。

1. 撰写简短准确的subject line（主题行）

Royal project meeting summary.
Summary of Thursday’s budget meeting.

2. 简要说明你撰写这份邮件的main reason（主题原因）

I’m writing to summarize out meeting about the Royal project.

3. 列出所讨论的main topics(主要话题)，包括提出的问题和给出的答案

Randy asked who is working on the project.
Jeremy said that Bill and Lucy are working on the project.

4. 列出会议达成的所有action items(行动决议)

Jeremy said that he can confirm the budget by Monday.