refer http://office.microsoft.com/en-ca/excel-help/subtotal-function-HP010062463.aspx
Returns a subtotal in a list or database. It is generally easier to create a list with subtotals by using theSubtotal command in the Outline group on theData tab. Once the subtotal list is created, you can modify it by editing the SUBTOTAL function.
Syntax
SUBTOTAL(function_num, ref1, ref2, ...)
Function_num is the number 1 to 11 (includes hidden values) or 101 to 111 (ignores hidden values) that specifies which function to use in calculating subtotals within a list.
Function_num (includes hidden values) | Function_num (ignores hidden values) | Function |
---|---|---|
1 | 101 | AVERAGE |
2 | 102 | COUNT |
3 | 103 | COUNTA |
4 | 104 | MAX |
5 | 105 | MIN |
6 | 106 | PRODUCT |
7 | 107 | STDEV |
8 | 108 | STDEVP |
9 | 109 | SUM |
10 | 110 | VAR |
11 | 111 | VARP |
Ref1, ref2 are 1 to 254 ranges or references for which you want the subtotal.
Remarks
- If there are other subtotals within ref1, ref2,… (or nested subtotals), these nested subtotals are ignored to avoid double counting.
- For the function_num constants from 1 to 11, the SUBTOTAL function includes the values of rows hidden by theHide Rows command under the Hide & Unhide submenu of theFormat command in the Cells group on theHome tab. Use these constants when you want to subtotal hidden and nonhidden numbers in a list. For the function_Num constants from 101 to 111, the SUBTOTAL function ignores values of rows hidden by theHide Rows command. Use these constants when you want to subtotal only nonhidden numbers in a list.
- The SUBTOTAL function ignores any rows that are not included in the result of a filter, no matter which function_num value you use.
- The SUBTOTAL function is designed for columns of data, or vertical ranges. It is not designed for rows of data, or horizontal ranges. For example, when you subtotal a horizontal range using a function_num of 101 or greater, such as SUBTOTAL(109,B2:G2), hiding a column does not affect the subtotal. But, hiding a row in a subtotal of a vertical range does affect the subtotal.
- If any of the references are 3-D references, SUBTOTAL returns the #VALUE! error value.
Example
The example may be easier to understand if you copy it to a blank worksheet.
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