A memo for the New year Party

Memo

Date: 5th January 2024
To: All Team Members
From: [Your Name]
Subject: Planning for New Year Party

Dear Team,

I hope this memo finds you well. As mentioned in our previous weekly regular meeting, we have decided to organize a New Year party to celebrate the beginning of a promising year and to strengthen our team's bond. This memo is to provide you with the details of the event and assign specific tasks to ensure its successful execution.

Time and Date:
The New Year party will be held on Friday, 7th January 2024, starting at 7:00 PM and expected to continue until late in the evening. Please mark your calendars and ensure your availability for the planned duration.

Venue:
We have booked the XYZ Party Hall located at the City center. The venue provides ample space, catering facilities, and an ideal atmosphere for our celebration. Directions to the venue will be shared with you separately, closer to the event date.

Assignments:
To make this event a memorable experience for everyone, we have divided the responsibilities among team members. Please see below for your assigned tasks:

1. Decoration Committee:
   - John
   - Sarah
   - David

   The decoration committee will be in charge of transforming the party hall into a festive and vibrant space. Please brainstorm and come up with exciting decoration ideas that align with the New Year theme. Coordinate with the venue staff to ensure timely setup before the event begins.

2. Food and Beverages Committee:
   - Emily
   - Michael
   - Lisa
   
   The food and beverages committee is responsible for organizing the menu, ensuring a sufficient amount of food and drinks for all attendees, and coordinating with the catering service. Please take into consideration any dietary restrictions or preferences when planning the menu.

3. Entertainment Committee:
   - Robert
   - Jessica
   - Andrew
   
   The entertainment committee will be in charge of planning and arranging activities, games, or performances during the event. Please come up with creative ideas to engage and entertain our team members throughout the evening.

4. Logistics and Invitations:
   - Mark
   
   The logistics team is responsible for managing event logistics, such as coordinating with the venue, handling invitations and RSVPs, and ensuring a smooth flow of the event. Please send out formal invitations to all team members and request RSVPs by [two days prior to the event].

Please note that each committee should work together, consult with one another, and provide regular updates on their progress during our weekly team meetings. Also, keep track of the expenses related to your assigned tasks, and submit the details for reimbursement.

If you have any questions or require further clarification, please feel free to reach out to me or any other team member involved in the planning.

Let's make this New Year party a memorable one that highlights our unity and camaraderie as a team. Your effort and contribution are truly appreciated.

Best regards,

xxy