change payroll status
Earliest master data change since last payroll run
When you change employee data that is relevant to payroll, the system stores the earliest date from which the master data change is valid. This date can be a future date after the last payroll run.
The payroll program uses this date to determine if and, if so, from when, a payroll run must be carried out again in order to take the master data change into account. Depending on the control record status, the system automatically triggers either retroactive accounting or a repeat payroll run.
You have run payroll for an employee up to March 31. There is a change in the master data of an infotype which is relevant for payroll:
• The start date is 09.06.1998; the date in the Earliest master data change is set to 09.06.1998. Retroactive accounting is not performed during the next payroll run.
• The start date is 04.03.1998; the date in the Earliest master data change field is set to 04.03.1998. This period is recalculated in the next payroll run.
You can set retroactive accounting relevance either per infotype (infotype features) or per field (fields related to retroactive accounting).
• The system deletes the date in the Earliest master data change field after successful completion of the payroll run. Exception: If the employee has a status other than '0' or '7' in time management (infotype planned working time (0007)) and is not present for the total specific payroll dates evaluation results (cluster B2), payroll fills the field with the first day on which the time evaluation result is available.
• The time evaluation program also sets this field using the function CHECK RPR.
End of processing (do not run payroll for pers.no. after)
Final date up to which payroll is run for the employee.
After this date the employee is no longer selected for the payroll. You cannot override this date. The employee may not be active on the day after the end of processing.
End of processing 1 (run payroll for pers.no. up to)
Date up to which the payroll is run for the employee, even if he or she has left the company.
In this payroll run, the system selects an employee who is not active in this payroll period if the end of processing 1 is set. You can set the end of processing 1 in the Payroll Status (0003) infotype. The end of processing 1 can also be set by the system through various functions, in deductions for example. This date must be in a period in which the employee is not active.
Earliest payroll-relevant master data change (bonus)
This field, like the 'Earliest master data change' field, is set when master data is changed. The Earliest master data change bonus field is set by the master data processing and deleted by bonus payments in the payroll program as well as by unauthorized manual checks (NAMC, only for U.S.) It allows retroactive accounting of bonuses following changes in master data. The systemdeletes the date in the Earliest master data change bonus field after each regular payroll run and after bonus payroll runs (or NAMC) if the date is higher than that of the last bonus run or the last NAMC.
You can use the Bonus Info function to display additional retroactive accounting information from table T52RIC. This function is only active if appropriate entries exist for the current personnel number in the table. When you select the Bonus Info function, the H99UDEL_T52RICreport is started and the relevant entries from table T52RIC are displayed. If you edit infotype 0003 using transaction PU03, you can also delete existing entries from the table. Ensure that when you delete entries, this happens immediately in the database and not only when you save infotype 0003. For more information, see the documentation of the H99UDEL_T52RIC report.