outlook2013升级_如何在Outlook 2013中创建和管理联系人

outlook2013升级

Outlook isn’t much use if you don’t have contacts. Sure, you can enter email addresses as you go, but that’s time-consuming and error-prone. It’s better to have your contacts already in Outlook, so you can dash off a quick message in just a few clicks.

如果您没有联系人，Outlook不会有太大用处。 当然，您可以随时输入电子邮件地址，但这既耗时又容易出错。 最好在Outlook中已经有您的联系人，这样您只需单击几下就可以绘制一条快速消息。

In a recent article, we discussed how to get started using Outlook, and today we want to extend that to include working with contacts. Your contacts will be the center of your Outlook experience, those with whom you correspond and how you use the application.

在最近的文章中，我们讨论了如何开始使用Outlook ，今天，我们希望将其扩展为包括使用联系人。 联系人将是Outlook体验，与您通讯的对象以及如何使用该应用程序的中心。

As you might expect, you can do a lot of contact management with Outlook, and having an address book set up before you start using it makes a lot of sense.

如您所料，您可以使用Outlook进行很多联系人管理，并且在开始使用它之前设置通讯录非常有意义。

创建通讯簿 (Creating an Address Book)

To begin managing your contacts, the first thing you want to do is open the People mode so you can get down to work. There’s quite a few ways to add contacts to your address book. In the beginning, you’re likely to import your address book from another source like your webmail or other e-mail program.

要开始管理联系人，首先要做的是打开“人员”模式，这样您就可以开始工作了。 有很多方法可以将联系人添加到地址簿中。 一开始，您可能会从其他来源(例如Webmail或其他电子邮件程序)导入地址簿。

Note, for each email account you have, you’re going to have an address book. In this particular situation, we have a local address book for our local Outlook data file, and we have another one associated with our email account.

请注意，对于您拥有的每个电子邮件帐户，您都会有一个通讯录。 在这种特殊情况下，我们为本地Outlook数据文件提供了一个本地通讯簿，并且还有另一个与我们的电子邮件帐户相关联的通讯录。

In any event, let’s cover the basics so that if you don’t have an address book to import, you can start adding contacts manually. In the following screenshot we see a portion of our new address book, which is completely empty, for now.

无论如何，让我们介绍一下基础知识，这样，如果您没有要导入的通讯录，则可以开始手动添加联系人。 在下面的屏幕截图中，我们看到了新地址簿的一部分，目前它是完全空白的。

To start, just click the “New Contact” button and it will open a new contact window. The first thing that may jump out at you is just how busy it appears but fear not, if you look past the many features on the Ribbon, you’ll see that it’s a pretty standard, run-of-the-mill contacts form.

要开始，只需单击“新联系人”按钮，它将打开一个新的联系人窗口。 首先可能会引起您的注意的是它看上去有多忙，但请不要担心，如果您查看功能区上的许多功能，就会发现它是一种非常标准的常规联系人表格。

Let’s cut to the chase then and make a contact for How-To Geek by filling in the appropriate values. You can also add an image, which is unnecessary, but still a nice touch to the bland, boring address book.

然后让我们开始追逐，并通过填写适当的值来联系How-To Geek。 您还可以添加图像，虽然这是不必要的，但对于平淡无聊的通讯簿仍然是一种不错的感觉。

After you’re done entering your contact or contacts, you will want to either click “Save & Close” or you can click “Save & New” to generate another contact. Let’s do that. We have a choice between creating a whole new contact or a new contact for the same company.

输入完一个或多个联系人后，您将需要单击“保存并关闭”，也可以单击“保存并新建”以生成另一个联系人。 来做吧。 我们可以选择创建一个新联系人还是为同一公司创建新联系人。

In this case, we’ll choose the latter to save time on typing, after which we’ll click “Save & Close” to reveal our new address book entries.

在这种情况下，我们将选择后者以节省键入时间，然后单击“保存并关闭”以显示新的地址簿条目。

Not bad, we already have two contacts we can email but, man, is this time-consuming. It would be a lot easier if we could move contact information from another source to Outlook.

还不错，我们已经有两个可以通过电子邮件发送的联系人，但是，这很耗时。 如果我们可以将联系信息从另一个来源转移到Outlook，将会容易得多。

If you use a webmail service or another, your contacts are most likely there and will need to be imported into Outlook. If you want to enter each contact one by one, then you’re most certainly welcome to do so, but we recommend importing your main contacts list, whether that is from Thunderbird, or Gmail, or another email service.

如果您使用Webmail服务或其他服务，则您的联系人很可能在那里，将需要导入到Outlook中。 如果您想要一个一个地输入每个联系人，那么当然可以欢迎您这样做，但是我们建议您导入主要联系人列表，无论是从Thunderbird或Gmail还是从另一个电子邮件服务导入。

导入和导出联系人记录 (Importing and Exporting Contact Records)

Regardless of whether you use Gmail or Yahoo Mail!, or you have an email account from 1997 that you’ve carefully kept and maintained, contacts and all, inevitably you may need to put contacts into your Outlook contacts en masse.

无论您使用的是Gmail还是Yahoo Mail !，或者您拥有一个经过精心维护和维护的1997年以来的电子邮件帐户，以及联系人和所有联系人，不可避免地，您可能需要将联系人大量添加到Outlook联系人中。

To do this, you can export contacts from another source and then import them into Outlook. Normally this is easily accomplished by simply accessing the settings or options from your email account or client and then choosing the export contacts option.

为此，您可以从其他来源导出联系人，然后将其导入Outlook。 通常，只需从您的电子邮件帐户或客户端访问设置或选项，然后选择导出联系人选项，即可轻松完成此操作。

Normally then, all you need to do is then import them into Outlook. This is a fairly straightforward process, and it will be similar in most email applications. We recommend you read our article, which explains how to export and import contacts into Outlook, and vice-versa.

通常，然后，您所需要做的就是将它们导入Outlook。 这是一个相当简单的过程，并且在大多数电子邮件应用程序中都将类似。 我们建议您阅读我们的文章，该文章解释了如何将联系人导出和导入Outlook ，反之亦然。

电子名片？ 什么是vCard？ (vCard? What’s a vCard?)

You might have heard vCards (Virtual Card File or .VCF), maybe you’ve even received one or use one. vCards, are a standard electronic business card format that you can exchange with others such as through an email signature or attachment.

您可能听说过vCard(虚拟卡文件或.VCF)，甚至可能收到了一个或使用过一个。 电子名片(vCard)是一种标准的电子名片格式，您可以通过电子邮件签名或附件与他人交换。

Regardless, there are several ways that you can handle vCards in Outlook. The most likely scenario is where you might need to import a contact from or export to a vCard. How-To Geek has a complete description of this process, which will quickly bring you up to speed on that.

无论如何，您可以通过多种方式在Outlook中处理vCard。 最可能的情况是您可能需要从vCard导入联系人或将联系人导出到vCard。 《 How-To Geek》对此过程进行了完整的描述，这将使您快速入门。

Sometimes, you might have many vCards stored in a single vCard file. If you try to convert this file however, only the first vCard in the file will be imported. In order to overcome this limitation, you first need to convert to a .CSV file and then import that into Outlook. We recommend you read this article for a complete description of that process.

有时，您可能在单个vCard文件中存储了许多vCard。 但是，如果尝试转换此文件，则仅导入文件中的第一个vCard。 为了克服此限制，您首先需要转换为.CSV文件，然后将其导入Outlook。 我们建议您阅读本文以获取对该过程的完整描述。

Finally, you can export all your contacts to individual vCards or one single master vCard, as described in the previous paragraph. Once again, we have a great little tutorial on how to do this, so with that you should be up to speed on how to get you vCards in and out of Outlook with relative ease.

最后，您可以将所有联系人导出到单个vCard或一个主vCard，如上一段所述。 再次，我们有一个很好的小教程，介绍了如何执行此操作，因此您应该相对较快地掌握如何将vCard插入和退出Outlook。

创建和管理联系人组 (Create and Manage Contact Groups)

Let’s discuss groups now since being able to quickly dash off a message to a select group of souls assures you don’t forget to include anyone and saves you from typing each name in the To: field.

现在，让我们讨论一下分组，因为能够快速地向选定的一组灵魂发送消息，以确保您不会忘记包括任何人，并且可以避免在“收件人：”字段中键入每个名称。

To set up a contact group, click on “New Contact Group” on the Ribbon.

要设置联系人组，请在功能区上单击“新建联系人组”。

Once open, you will need to first decide what you want to call your group (here we name ours “CES 2015”) and then click “Add Members” and select “From Outlook Contacts.” You can also create a new contact on the fly, or choose another address book, such as if you wanted to include folks from your company’s directory.

打开后，您首先需要确定要给组命名的名称(在这里我们将其命名为“ CES 2015”)，然后单击“添加成员”并选择“来自Outlook联系人”。 您还可以即时创建新联系人，或选择其他通讯录，例如，如果要包括公司目录中的人员。

From the list, we select our group members. Remember, you can select members by holding “CTRL” and left-clicking each member. Regardless, whenever you want to add new members, you select the name or names and click the “Members ->” button, which will add them to the group.

从列表中，我们选择组成员。 请记住，您可以通过按住“ CTRL”并左键单击每个成员来选择成员。 无论如何，无论何时要添加新成员，都可以选择一个或多个名称，然后单击“成员->”按钮，这会将它们添加到组中。

When you’re finished, click “OK.”

完成后，单击“确定”。

You’ll be returned to the group management screen, where you can review the members of your new group and make other changes. For example, you can forward the group as a Vcard or Outlook contact, add notes about the group, email the entire group, or create a meeting with only those group members.

您将返回到组管理屏幕，在该屏幕上您可以查看新组的成员并进行其他更改。 例如，您可以将组作为Vcard或Outlook联系人进行转发，添加有关该组的注释，向整个组发送电子邮件或仅与那些组成员创建会议。

In our case, we’re just going to click “Save & Close” to officially create the group and return to the main Outlook window. We see now our new group in our contacts list, denoted by group icon. To the right, you can see the group’s member and there’s icons to which to perform actions. In this example, only the e-mail icon is available, as well as the “Edit” button.

在本例中，我们只需要单击“保存并关闭”即可正式创建该组并返回到Outlook主窗口。 现在，我们在联系人列表中看到了新的小组，由小组图标表示。 在右侧，您可以看到该组的成员以及要对其执行操作的图标。 在此示例中，仅电子邮件图标以及“编辑”按钮可用。

You should note that the quickest way to email a group is to simply type the name of it in the To: field, so in this case, we could type “CES 2015” and Outlook would know to send the message to everyone in that group.

您应该注意，向群组发送电子邮件的最快方法是在“收件人：”字段中键入其名称，因此，在这种情况下，我们可以输入“ CES 2015”，Outlook便会知道将消息发送给该群组中的每个人。

人员选项 (People Options)

If you click on “File -> Options”, you can configure Outlook in a number of ways in several different categories.

如果单击“文件->选项”，则可以在几种不同类别中以多种方式配置Outlook。

Here are your people options. Unlike other categories in the Outlook options, the People options are few and pretty easy to sort out.

这是您的人员选项。 与Outlook选项中的其他类别不同，“人员”选项很少，而且很容易整理。

The options you’ll find here will let you decide how names are filed, whether to show an additional index, and to display online statuses and photographs.

您将在这里找到的选项可以决定名称的归档方式，是否显示其他索引以及显示在线状态和照片。

Managing Outlook contacts is fairly simple, but as you’ve seen, you can do a great deal more to them to keep them properly maintained. It does lend a lot more to round out your Outlook experience if you’ve got more information in your contacts than just a name and email address.

管理Outlook联系人非常简单，但是如您所见，您可以对它们进行更多处理，以保持它们的正确维护。 如果您在联系人中获得的信息不仅仅是姓名和电子邮件地址，它的确可以为您带来更多的Outlook体验。

That said, if you’re still partial to using something like Gmail as your primary email provider, then you can still use Outlook to help you manage your contacts, while keeping them synced with your Gmail account.

也就是说，如果您仍然不喜欢使用Gmail等作为主要电子邮件提供商，那么您仍然可以使用Outlook来帮助您管理联系人，同时保持他们与Gmail帐户同步。

翻译自: https://www.howtogeek.com/203235/how-to-create-and-manage-contacts-in-outlook-2013/

outlook2013升级