Use Microsoft Word to find and replace text, formatting, paragraph marks, page breaks (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break.), and other items. You can extend your search by using wildcards and codes.
You can quickly search for every occurrence of a specific word or phrase.
- On the Edit menu, click Find.
- In the Find what box, enter the text that you want to search for.
- Select any other options that you want.
To select all instances of a specific word or phrase at once, select the Highlight all items found in check box, and then select which portion of the document you want to search in by clicking in the Highlight all items found in list.
- Click Find Next or Find All.
To cancel a search in progress, press ESC.
You can automatically replace text — for example, you can replace "Acme" with "Apex."
- On the Edit menu, click Replace.
- In the Find what box, enter the text that you want to search for.
- In the Replace with box, enter the replacement text.
- Select any other options that you want.
- Click Find Next, Replace, or Replace All.
To cancel a search in progress, press ESC.
Find and replace specific formatting
You can search for and replace or remove character formatting. For example, find a specific word or phrase and change the font color, or find specific formatting such as bold and remove or change it.
- On the Edit menu, click Find.
- If you don't see the Format button, click More.
- In the Find what box, do one of the following:
- To search for text without specific formatting, enter the text.
- To search for text with specific formatting, enter the text, click Format, and then select the formats you want.
- To search for specific formatting only, delete any text, click Format, and then select the formats you want.
- Select the Highlight all items found in check box to find all instances of the word or phrase, and then select which portion of the document you want to search in by clicking in the Highlight all items found in list.
- Click Find All.
All instances of the word or phrase are highlighted.
- Click Close.
- On the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click buttons to make changes. For example, select a different font color, click Bold
, and then click Italic
.
The changes you make are applied to all the highlighted text.
- Click anywhere in the document to remove highlighting from the text.
Find and replace paragraph marks, page breaks, and other items
You can easily search for and replace special characters and document elements such as page breaks and tabs.
- On the Edit menu, click Find or Replace.
- If you don't see the Special button, click More.
- In the Find what box, do one of the following:
- To choose the item from a list, click Special, and then click the item you want.
- Type a code for the item directly in the Find what box.
- If you want to replace the item, enter what you want to use as a replacement in the Replace with box.
- Click Find Next, Replace, or Replace All.
To cancel a search in progress, press ESC.
For a quick way to find items such as graphics or comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.), click Select Browse Object
on the vertical scroll bar, and then click the item you want. You can click Next
or Previous
to find the next or previous item of the same type.
Find and replace noun or adjective forms or verb tenses
You can search for:
Singular and plural noun forms
For example, replace "apple" with "orange" at the same time that you replace "apples" with "oranges".
For example, replace "worse" with "better" at the same time that you replace "worst" with "best".
For example, replace "sit" with "stand" at the same time that you replace "sat" with "stood".
- On the Edit menu, click Find or Replace.
- If you don't see the Find all word forms check box, click More.
- Select the Find all word forms check box.
- In the Find what box, enter the text you want to find.
- If you want to replace the text, enter the replacement text in the Replace with box.
- Click Find Next, Replace, or Replace All.
- If the replacement text is ambiguous, click the word that best matches the meaning you want.
For example, "saw" can be both a noun and a verb; click "saws" to replace nouns, or click "sawing" to replace verbs.
To cancel a search in progress, press ESC.
Notes
- If you're replacing text, it's a good idea to click Replace instead of Replace All; that way, you can confirm each replacement to make sure it's correct.
- Use the same part of speech and tense for both the search and replacement text. For example, search for "see" and replace it with "observe" (both are verbs in the present tense).
Search by using wildcards
Use wildcards to find and replace
For example, use the asterisk (*) wildcard to search for a string of characters ("s*d" finds "sad" and "started").
- On the Edit menu, click Find or Replace.
- If you don't see the Use wildcards check box, click More.
- Select the Use wildcards check box.
- Enter a wildcard character in the Find What box. Do one of the following:
- To choose a wildcard character from a list, click Special, click a wildcard character, and then type any additional text in the Find what box.
- Type a wildcard character directly in the Find what box.
- If you want to replace the item, enter what you want to use as a replacement in the Replace with box.
- Click Find Next, Replace, or Replace All.
To cancel a search in progress, press ESC.
Notes
- When the Use wildcards check box is selected, Word finds only the exact text you specify. (Notice that the Match case and Find whole words only check boxes are unavailable (dimmed) to indicate that these options are automatically on; you can’t turn off these options.)
- To search for a character that's defined as a wildcard, type a backslash (/) before the character. For example, type /? to find a question mark.
Wildcards for items you want to find and replace
To find:
- Type ?
-
For example, s?t finds "sat" and "set".
Any string of characters
- Type *
-
For example, s*d finds "sad" and "started".
The beginning of a word
- Type <
-
For example, <(inter) finds "interesting" and "intercept", but not "splintered".
The end of a word
- Type >
-
For example, (in)> finds "in" and "within", but not "interesting".
One of the specified characters
- Type [ ]
-
For example, w[io]n finds "win" and "won".
Any single character in this range
- Type [-]
-
For example, [r-t]ight finds "right" and "sight". Ranges must be in ascending order.
Any single character except the characters in the range inside the brackets
- Type [!x-z]
-
For example, t[!a-m]ck finds "tock" and "tuck", but not "tack" or "tick".
Exactly n occurrences of the previous character or expression
-
Type {n}
-
For example, fe{2}d finds "feed" but not "fed".
At least n occurrences of the previous character or expression
-
Type {n,}
-
For example, fe{1,}d finds "fed" and "feed".
From n to m occurrences of the previous character or expression
-
Type {n,m}
-
For example, 10{1,3} finds "10", "100", and "1000".
One or more occurrences of the previous character or expression
-
Type @
-
For example, lo@t finds "lot" and "loot".
Any single character
Notes
- You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, type <(pre)*(ed)> to find "presorted" and "prevented".
- You can use the /n wildcard to search for an expression and then replace it with the rearranged expression. For example, type (Ashton) (Chris) in the Find what box and /2 /1 in the Replace with box. Word will find "Ashton Chris" and replace it with "Chris Ashton".
Search by using codes
-
On the Edit menu, click Find or Replace.
-
If you don't see the Special button, click More.
- Enter a code in the Find What box. Do one of the following:
- To choose a code from a list, click Special, click a character, and then type any additional text in the Find what box.
- Type a code directly in the Find what box.
For example, type ^p to find a paragraph mark.
- If you want to replace the item, enter what you want to use as a replacement in the Replace with box.
- Click Find Next, Replace, or Replace All.
To cancel a search in progress, press ESC.
Codes for items you want to find and replace
As specified, some codes work only if the Use wildcards option is on or off.
Codes that work in the Find what or Replace with box
To specify:
-
Type ^p (doesn’t work in the Find what box when wildcards are on) or type ^13
Tab character (
)
-
Type ^t or type ^9
ASCII character
-
Type ^nnn, where nnn is the character code
ANSI character
-
Type ^0nnn, where 0 is zero and nnn is the character code
Em dash ( — )
-
Type ^+
En dash ( – )
-
Type ^=
Caret character
-
Type ^^
Manual line break (
)
-
Type ^l or type ^11
Column break
-
Type ^n or type ^14
Page or section break
-
Type ^12 (when replacing, inserts a page break)
Manual page break
-
Type ^m (also finds or replaces section breaks when wildcards are on)
Nonbreaking space (
)
-
Type ^s
Nonbreaking hyphen (
)
-
Type ^~
Optional hyphen (
)
- Type ^-
Paragraph mark (
)
Code that works in the Find what box only (when wildcards are on)
- Type ^g
Picture or graphic (inline only)
Codes that work in the Find what box only (when wildcards are off)
-
Type ^?
Any digit
-
Type ^#
Any letter
-
Type ^$
Unicode character
-
Type ^Unnnn where nnnn is the character code
Picture or graphic (inline only)
-
Type ^1
Footnote mark
-
Type ^f or type ^2
Endnote mark
-
Type ^e
Field
-
Type ^d
Opening field brace (when field codes are visible)
-
Type ^19
Closing field brace (when field codes are visible)
-
Type ^21
Comment
-
Type ^a or type ^5
Section break
-
Type ^b
Em space (Unicode)
-
Type ^u8195
En space (Unicode)
-
Type ^u8194
White space
- Type ^w (any combination of regular and nonbreaking spaces, and tab characters)
Any character
Codes that work in the Replace with box only
-
Type ^c
Contents of the Find what box
- Type ^&
Windows Clipboard contents
Notes
- If you include the optional hyphen code, Word finds only text with optional hyphens in the position you specified. If you omit the optional hyphen code, Word finds all matching text, including text with optional hyphens.
- If you're searching for fields, you must display field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.). To switch between displaying field codes and field results (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.), click the field, and press SHIFT+F9. To show or hide field codes for all fields in the document, press ALT+F9.
- If you're searching for graphics, Word finds only inline graphics; Word does not find floating graphics. By default, Word inserts imported graphics as inline graphics, but you can change a floating graphic to an inline graphic.
- To find a character using the Unicode value, select the Match Case check box. If you clear the Match Case check box, Word searches all instances of uppercase and lowercase characters specified by the value.